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D7600 Rotary Foundation News

Tag Archives: GMS

2023 Grant Management Seminars (GMS):

18 Wednesday Jan 2023

Posted by Carol Dois Woodward in Rotary 7600 Foundation News, Rotary Grants, The Rotary Foundation, Training

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Club Foundation Chairs, GMS, Grant Management Seminar, The Rotary Foundation

Visit the Grants and Scholarships tab to view the 2023-2024 District Grant Documents which are downloadable.

2023 GMS Infographic

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GMS Registration Extended

08 Friday Mar 2019

Posted by Carol Dois Woodward in Rotary 7600 Foundation News, Rotary Grants, The Rotary Foundation, Upcoming District Events

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GMS, March 16, Memorandum of Understanding, MOU, Top Ten Things to Know

Register please by March 9 (Saturday)

The Grant Management Seminar is on March 16 and any club wanting to receive a District Grant or be a participant in a Multi-Club District Grant must have at least one person (more are welcome) attend the GMS.

So be sure that your club is in the game! Go to dacdb.com calendar and register for Pete’s sake.

You can take a look at and download the training documents that will be used at d7600foundation.org. https://d7600foundation.org/grants-scholarships-2/

Two of the documents are the Memorandum of Understanding or MOU and the Top Ten Tips for applying for a grant.

Top Ten Things to Know About District GrantsDownload
Memorandum of Understanding 2019-2020Download
Our Purple Pinkie Dancing Queen courtesy of Bill Pollard.

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The stuff of which dreams are made … #GMS

15 Friday Feb 2019

Posted by Carol Dois Woodward in Rotary 7600 Foundation News, Rotary Grants, The Rotary Foundation, Training

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GMS, Grant Management Seminar, March 16, PDG Stephen Beer, Williamsburg

Register on dacdb calendar

Incoming District Rotary Foundation Chair, Stephen Beer, promised that registration for the Grant Management Seminar to be held on March 16 would be open by February 15th. By golly, it is open! In fact, Rotarians from the Western Henrico, Chester, and Prince George Rotary clubs have already registered.

PDG Stephen Beer in Ghana

A bit of nitty-gritty

For a club to be eligible to apply for and receive a Rotary grant, it must have had at least one member attend a Grant Management Seminar (GMS) for that grant year. It is recommended that a club have more than one club member attend because:

  • that one person might win the lottery and decamp for the islands
  • that one person might have napped off during GMS and missed something really important
  • carpooling is a way to share ideas on the ride home

You might note there will be a GMS Webinar on April 20th. More details will follow about it. Attendance at either the March 16 Seminar or the April 20th Webinar will qualify the club to apply for a Rotary Grant. Registration for the Webinar will be open at a later date.

GMS details

Flyer by Dianne Shannon Gordonn, District Public Image Chair

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Grant Management Seminar Coming March 16

23 Wednesday Jan 2019

Posted by Carol Dois Woodward in Rotary 7600 Foundation News

≈ 2 Comments

Tags

Colonial Heritage Club, GMS, Grant Management Seminar, March 16, Williamsburg VA

Save the date for March GMS:

Yes, GMS is the acronym for Grant Management Seminar. The in-person GMS will be on March 16, 2019, at the Colonial Heritage Club in Williamsburg. More details will be shared about this training, and the registration will be open for it around the middle of February on dacdb.com.

More about GMS

A club’s attendance at a GMS is required every year for that club to be eligible to participate in a district grant for that Rotary year. Even if the club is not the lead club, but a partnering club, at least one member of that club, must have attended a district Grant Management Seminar. That is the rule of The Rotary Foundation. The district may not waive it. And, by the way, GMS is fun!

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It’s a little red hen thing … be prepared!

22 Monday Jan 2018

Posted by Carol Dois Woodward in Rotary 7600 Foundation News, Rotary Grants

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Colonial Heritage Williamsburg, dacdb.com, GMS, Grant Management Seminar, Grants Tab

How to plan for the Grant Management Seminar on March 24th …

 

retro1

Registration on dacdb.com during 1st week of February.

The Grant Managment Seminar (GMS) is required for a club to be eligible for the award of a district 7600 grant or global grant. The Rotary Foundation requires that these GMSs be interactive and District 7600 will provide an in-person GMS on March 24th in Williamsburg at the Colonial Heritage Club and will also provide a webinar on April 21 which may be attended in person in Hampton or via webinar. Registration for the March 24th GMS will be available the first week of February on dacdb.com

Preparing for the GMS:

No, you don’t have to do any homework for the GMS, but looking over some of the 2017-2018 grants in dacdb.com (yes, you have to log in) will give you an idea what kinds of information are required and/or permitted in your online application package.

After you log on to dacdb you will see an array of tabs going across the screen.  Click on the ‘GRANTS’ tab and you will see a list of the grants approved for 2017-18.

2018-01-20 (1)

This image is too hard to read on a laptop (if on a mobile device you may be able to pinch and expand)  but you will see the line of tabs across the screen just under the blue and red DACdb logo. About 2/3rds across you can see that one tab is highlighted in blue.  That is the grants tab.

When you click on the grants tab you will see beneath the Grants tab the 2017-18 grants.  The first column lists the clubs involved in each grant.  The second column is the name of the grant.  You can click on each grant and it will pull up documents and pictures provided by the club(s) for the grants committee to consider in its deliberative process.

An example of the grant application documentation.

2018-01-20 (3)

Again, we know this is hard to read unless you are looking at it on a mobile device.  You should be able to pinch and expand for a bit more detail.  Here we clicked on the South Hill Grant.  This is an instance when the club provided some pictures to increase its chances of an approval by the grants committee.  Just above the pictures is a section which includes the documents necessary for grant consideration.  There is for sure … the grant application and the MOU and whatever other documents required such as a budget, any agreements with participating partners, and so on.

So, what’s the point?

Well, here is the chance for your project/grant committee to look at how other clubs (remember, these were all approved grants) have put together their grant submissions. There is also contact information for the leads on each project.  It is a chance for your grant committee to learn some of the ropes from those who have already been successful.  It may also help your grant committee hone in on questions to ask at the GMS in March.

It will help the club so much in its efforts if it asks at least two members to attend who will actually be involved in the grant application, submission, execution, and closing of grant documentation.  It will save so much confusion.

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GMS, DTA, and COL, oh my

25 Tuesday Apr 2017

Posted by Carol Dois Woodward in Rotary 7600 Foundation News, Training, Upcoming District Events

≈ 1 Comment

Tags

Bill Billings, Change of Leadership, District Awards, District Grant Application Deadline, District Training Assembly, DTA, GMS, Grant Management Seminar

Oh, forgive me, Bill Billings, let me atone

GMS:  Grant Management Seminar; DTA: District Training Assembly, and COL, Change of Leadership …

GMS:  April 26 is the last day to register for the GMS

This last session of the Grant Management Seminar for the 2017 -18 year is this Saturday and qualifies for certification of attendance via webinar or in person at the Peninsula Workforce Development Center, 600 Butler Farm Road, Hampton VA.  This is a free training and those are hard to come by.  If your club isn’t certified yet to participate in a district or local grant, this is your chance to fix that.  Just a friendly reminder that the deadline for district grant application submission is May 15 & and another friendly reminder … it is a totally electronic submission process.

DTA: Register now for this May 13 training

Diane and Rip Tide (2)

2016 DTA

This fabulous event will also be held at the Peninsula Workforce Development Center, 600 Butler Farm Road, Hampton VA.  This event will train club leaders how to lead their clubs to greatness.  Presidents-Elect, President Nominees, Secretaries, Treasurers, Club Membership Chairs, Club Rotary Foundation Chairs, and all others in the club should plan to attend.  You will not regret it.  There will also be information about social media and everyone needs that!

COL: District Change of Leadership & District Awards Change of Date

The date for this event has been changed to July 22 so pull out your phone and change the date for this event in your calendar app.

And the place to register for all district events is on dacdb.com calendar.

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37 d7600 clubs have GMS attendance certification

28 Tuesday Mar 2017

Posted by Carol Dois Woodward in Rotary Grants

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Bill Liepis, Blog?, District Grants, Don Vaught, DRFC Chuck Arnason, Global Grants, GMS, GMS Webinar, Grant Management Seminar, Mike Little, Scholarships, SuAnne Hardee Bryant, Wayne Boggs

SuAnne Hardee Bryant presenting

SuAnne

The March 25th Grant Management Seminar (GMS) provided 61 Rotarians from 37 clubs with three hours of step by step instructions on how to use the Grants Module in dacdb.com and some practical tips on stewarding a grant project.  Distinctions between district and global grants were explained and Mike Little explained how global scholarships and peace fell scholarships differ.

 

The faculty included our Chair, Chuck Arnason, the grants team SuAnne Hardee Bryant (Chair), Bill Liepis ( Global Grants), Mike Little (Scholarships), and Wayne Boggs from the Grant  Audit team filling in for the Chair, Don Vaught.

Just a few highlights …

– district grants in our district now require certification of attendance at an interactive GMS

– the application, documentation and reporting process is all digital through the dacdb grants     module

– this year all district grants must be closed out by June 15, but

– a club’s 2016-17 grant must be closed out before a 2017-18 grant can be approved for that club, so

– submit the final report for the 2016-17 grant in advance of the May 15 district grant application deadline

and there’s more, but

If your club needs GMS certification register for either the April 8 or the April 29 GMS Webinar on dacdb.com calendar. You can attend in person or in your home or business office.

Questions? Leave in the comments section or contact our DRFC, Chuck Arnason.

Next week … some tips on removing facial hair and an update of year to date club giving.


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Grant Management Seminars (GMS)

09 Thursday Mar 2017

Posted by Carol Dois Woodward in Rotary 7600 Foundation News, Rotary Grants, Training

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GMS, Grant Documents, Grant Information, Grant Management Semniar

Registration open for March 25 Grant Management Seminar

Just a reminder that if your club is to be eligible to receive a district or global grant, it must have sent representatives to a Grant Management Seminar (GMS).  Attendance at an interactive GMS is a requirement of The Rotary Foundation (TRF) to receive TRF funds, through the district, for grants.

[Beginning this 2017-18 Rotary year, the grant application process will be completely electronic. Memoranda of Understanding (MOU) must be submitted electronically as well as all other documents in the grant process.  Learn more about this at the GMS]

GMSTo assist clubs the District is providing three opportunities to meet the GMS attendance requirement.  The first GMS will be held on March 25 at the Colonial Heritage Club in Williamsburg.  It is a 9 am to Noon seminar with check-in beginning at 8:30 am. It is important to register by March 18 so that the headcount for the World Famous Full Southern Breakfast can be given to Colonial Heritage. Full details can be found on this March25flyer and on the registration block on the dacdb.com calendar. Registration is open for this event and clubs are encouraged to register early.  Registration is by individual credit card.  Clubs may want to consider reimbursing members who attend the seminar. It would be helpful to have at least a couple of the leaders involved hands-on with the club’s grant application and execution to attend the GMS.

Two more GMSs by webinar (or in person)  will be offered on April 8 and on April 28.  These are also interactive and will qualify for attendance certification.  More information will follow shortly.  We expect the registration for these GMS to be open soon on the dacdb.com calendar.

2017 -2018 Grant Documents & Information Found Here

 

 

 

 

 

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Countdown to PETS

28 Tuesday Feb 2017

Posted by Carol Dois Woodward in Rotary Grants, Training

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Chesapeake PETS, Club Rotary Foundation Chairs, dacdb.com, GMS, Grant Management Seminar, PETS

To avoid loving chiding from esteemed Franklin Rotarian and District Foundation Endowment Chair, Bill Billings … PETS is the acronym for Presidents-Elect Training Seminar.

Chesapeake PETS

Presidents-Elect from districts across the Chesapeake region gather this weekend in Chantilly for extensive training, idea sharing, and social mixing to help propel them into their Rotary year as President.  District 7600 Presidents-Elect will be participants.

These Presidents-Elect will return from PETS with the mandate to develop their club goals, including Rotary Foundation giving, and development of possible district or global grants.

Club Rotary Foundation Chairs will be on the front lines

These incoming president will be asking the assistance of their leadership teams in developing these goals and plans. Please provide your input as Club Rotary Foundation Chairs to help develop meaningful giving goals based on club giving history and a slight stretch to grow club Rotary Foundation involvement. Your expertise is also important to help guide the development of impactful district and global grants.  Don’t be shy.  This is the year to think big, sustainable projects.Consider recommending joining with other clubs to multiply impact and scale.

Grant Management Seminar

Attendance at a District Grant Management Seminar (GMS) is now a requirement for both district and global grants.  The first GMS is on March 25 at 9 am in Williamsburg at the Colonial Heritage Club.  Registration is now open on dacdb.com on the district calendar and full details can be found there.

dana-gms-webinarIn April (8th & 29th) there will be two live GMS Webinars.  Attendance can be in person or via computer.  Registrations for these webinars will be open shortly after PETS, again, on the dacdb.com district calendar.

To help prepare look at the grant documents for the  2017 -18 Grants.

Questions, Comments, Feedback

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Chanco DTTS … three things

15 Wednesday Feb 2017

Posted by Carol Dois Woodward in Rotary 7600 Foundation News, Rotary Grants

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Chanco, DCO, Debbie Wall, DGE John Padgett, District Grants, DRFC Chuck Arnason, DTTS, Global Grants, GMS, Grant Management Seminar, March 25, Subscribe by Email

District Team Training Seminar (DTTS)

Club leaders for the 2017-2018 Rotary year joined District Governor-Elect John Padgett as they exchanged Rotary 7600 goals for the coming year. Known for his sartorial proclivities John did not disappoint wearing chinos with the Rotary logo embroidered on them, all over them.

District Rotary Foundation Committee (DRFC)

Chuck Arnason led the DRFC in a two-hour breakout of its own in the training room closest to the James River.  The views of the river were only mild competition for the discussions occurring within.

drfc-2017-dttsMany things were discussed but most folks can’t handle more than three things at one time so here are three …

  1. Club attendance at a Grant Management Seminar is required for both District and for Global Grants.  This is a change from previous requirements.
  2. Three Grant Managment Seminars (GMS) will be offered this spring, any one of which qualify to satisfy the attendance requirement for a grant. Registration for all of the GMS will be through dacdb.com  and will cost $20.  Registration now available for the March 25 GMS thanks to the District Communications Officer Debbie Wall.
    1. March 25 – Colonial Heritage Golf Club, Williamsburg, VA.
    2. April 8th – Live Webinar, in person in Hampton or at your home computer.
    3. April 29th – Live Webinar, in person in Hampton or at your home computer.
  3. All Club Foundation Chairs, Assistant Governors, and grant involved leaders are encouraged to subscribe to this blog by email (upper left-hand corner).

There are many more important things to share, but we can save those for another time unless you just can’t wait. If so just fill out the contact form below.

 

 

 

 

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The District Foundation 90-day calendar

10 Tuesday Jan 2017

Posted by Carol Dois Woodward in Rotary 7600 Foundation News, Training, Uncategorized

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90-day calendar, Chesapeake PETS, GMS, Grant Management Seminar, PrePETS, Presidential Retreat

A look at the next 90-days in the calendar …

It is such an exciting Rotary time of year, isn’t it?  Current club leaders are planning out the rest of their terms and incoming club leaders are on learning and planning curves as they plan for their 2017-18 year. Those arcs are not mutually exclusive.  Cooperation and joint planning will result in a smooth transition.  What’s ahead?

January 28: Rescheduled Presidential Retreat and PrePresidents-Elect Training Seminar or PrePETS for short (an homage to Bill Billings) in Richmond. This seminar is of particular importance to both Presidents and Presidents-Elect as there are joint sessions and separate session tailored to the unique needs of each office.  If you didn’t register for the original event, now is your chance to do so on the district and club database (dacdb.com).

February 10 & 11: District Team Training Seminar at Chanco on the James in Surry County. This is a ‘by invitation only’ training event for the 2017-18 district leadership team. Members of the District Foundation Committee Team will attend only on Saturday, February 11 unless notified differently.  Registration, however, is required on dacdb.com.

March 2-5: Presidents-Elect Training Seminar (Chesapeake PETS) in Chantilly, VA.  Required training for current Presidents-Elect who will be Presidents in the 2017-18 Rotary year.  Again, registration is on dacdb.com.

March 25:  Grant Management Seminar (GMS) at the Colonial Heritage Golf Club in wayne-boggs-and-grant-cosingWilliamsburg.  Any club wishing to apply for a district or a global grant must have one or more representatives attend one of the three scheduled GMS events.  This one is a hiney-in-the-chair-in-person seminar.  There is a great Full Southern Breakfast and ends around noon.  There will be additional GMS Webinars in April. One will focus on district grants and the other will focus on global grants.  You may want to do all three :), but no extraordinary breakfast with the webinars.  Registration will be available soon on dacdb.com for the March 25th GMS.

If you have questions about any of the above training events contact Carol Woodward.  If she doesn’t know the answer, she can get it for you.  Where can you find her contact info? Why, in dacdb.com, of course.

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Grant Management Seminar

15 Tuesday Mar 2016

Posted by Carol Dois Woodward in Rotary 7600 Foundation News, Rotary Grants

≈ 1 Comment

Tags

Colonial Heritage, dacdb.com, District Grants, Global Grants, GMS, Grant Management Seminar, Register, SuAnne Hardee Bryant, Williamsburg

Does your club need to send a representative to the Grant Management Seminar (GMS) on March 19?  Your club does, if …

  • your club would like to participate in a global grant (GMS is required)
  • your club would benefit from learning how to do a needs assessment for a district or a global grant
  • your club would benefit from leaning about the online grant application process for either type of grant
  • your club would benefit from learning how to monitor and document your grant project from beginning to closeout
  • your club would like to hook-up with other clubs on a global grant

imageSuAnne Hardee Bryant will be presenting on these and other grant related topics on Saturday, March 19 at the Colonial Heritage Country Club in Williamsburg.  It is a morning-only seminar leaving plenty of time for golf or shopping in the afternoon.  There is limited time to register so do so now at dacdb.com.  Have a debit or credit card handy. More details are available when you register.

With existing district grants required to close out before applying for a new district grant (May 15 application deadline), the timing of this GMS is perfect.

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Clubs Will Gear Up To Apply For Grants

23 Monday Mar 2015

Posted by Carol Dois Woodward in Rotary Grants

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GMS, Grant Management Seminar, May 15 Deadline for District Grant Application, Rotary District 7600, Rotary District 7600 Advocates, The Rotary Foundation

Wizard Probs and Ops Chair Clenise

Wizard Probs and Ops Chair Clenise

The 63 Clubs from District 7600 were well represented at the first session of the Grants Management Seminar.  Foundation Advocates (and Club Foundation Chairs, if any of you are following) may be the  ‘go-to’ people for information as clubs begin their online application process for district or global grants.  Other clubs may be in a dither because they now understand they need to be certified as having attended a GMS in order to apply for a global grant.  Tell them not to worry.  The next session will be on April 18, 2015. This session may be attended in person at the Old Dominion Peninsula Center, 600 Butler Farm Road, Newport News, VA, from 9 a.m. to Noon.  Those preferring to attend by webinar may do so on the same date.  The cost for either option is the same … $25. Register for the GMS Second Session on the Calendar on dacdb.com.

Most of the training documents distributed at the GMS can be found on the Programs/Grants Page under The Rotary Foundation tab on http://www.7600.org.

Here are two immediate documents which may be useful for you as you interact with your Club Foundation Chairs in the next couple of weeks … 2015-16+District+Grant+Timeline and 2015-16+District+Grant+10+Things+to+Know+1.1 (1).

This week I will begin my second round of personal telephone calls to each of the Foundation Advocates to see how you are doing and learn what resources you feel you need to be an effective Advocate.  Don’t be afraid to accept my call.  I am fairly non-threatening.

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Foundation Advocates Now Have Access to Club Giving Reports and Member Information!

16 Monday Mar 2015

Posted by Carol Dois Woodward in Foundation Reports, Rotary 7600 Foundation News

≈ 1 Comment

Tags

Club Visits, Foundation Advocates, Foundation Reports, GMS, Goals, Grant Management Seminar, March 21, The Rotary Foundation

Access to Area Club Giving Reports at http://www.rotary.org :

Foundation Advocates will have access to Foundation giving reports for the clubs in their respective areas until June 30, 2015. 7600 Advocates were added last week to a pilot project to determine the efficacy of extending such access to certain additional District leaders.  Not every District has Advocates or similar roles. Log on as usual to http://www.rotary.org and go to My Rotary to access reports. What happens after June 30. We must wait and see.

Access to Area Club and Club Member Information on http://www.dacdb.com :

All 7600 Advocates have Level 5 access to Club and Club Member information for the clubs in their respective areas.  When you log on to dacdb.com (using your Rotary email address and your Rotary member ID number without the 0) you will see your name in the upper right hand corner.  There should (5) following your name.  If not, please contact me.  This access allows you to determine contact information for members in your clubs and to identify key leaders such as Club Foundation Chairs.  This is permanent as long as you are an Area Foundation Advocate.

Other News:

There is still time to register for the Grants Management Seminar (GMS) which will be held at Colonial Heritage Country Club in Williamsburg.  Register on the Calendar at http://www.dacdb.com.  Attendance is required for clubs planning to participate in a global grant.  This GMS will also have significant information and how-to with regard to the on-line application process for all grants, monitoring, reporting, record keeping and so on.

Upcoming Priority Tasks …

  • reach out to your clubs (Club Foundation Chairs) if you haven’t already
  • review the status of clubs’ to-date giving figures with each club
  • assist current/incoming Club Foundation Chairs on setting and entering Club Foundation Goals
  • put the District Training Assembly on your own calendars for April 25th and encourage your Club Foundation Chairs to do likewise
  • ‘Follow’ 7600advocates.wordpress.com and encourage your Club Foundation Chairs to do so.  Will make life a lot easier for you :))

Weekly Shoutout:

  • Louis Tayon, Advocate Area 13, for contributing to his bio for publication in Features

    Louis Tayon

    Louis Tayon

  • Charles Moncure, Advocate 2, for sage advice and info on accessing Club Foundation Report
  • Paul Strong, Advocate Area 16, for his very pertinent questions about access to Club Foundation Reports
  • Dennis Wool, Advocate Area 11, for his assistance with arrangements for the GMS and his instructions on how to build grow-boxes at much less cost than ordering from Garnders.com
  • Carl Duffey, Advocate Area 5) for reaching out about Benefactor Donor Forms
  • to Incoming Area Governor for Area 2, Bonnie Field, for her leg work and recommendations as to the incoming Area 2 Advocate (to be announced later)
  • And to Area Governor for Area 11, Frank Ferrante, for always responding to my requests for help.  Hope you are continuing your return to good health.

I’ll see you on the flip side …

woodwardcd@aol.com 804-691-8486

woodwardcd@aol.com
804-691-8486

 

 

 

 

 

 

 

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Grant Management Seminar — March 21–Williamsburg Colonial Heritage Country Club

09 Monday Mar 2015

Posted by Carol Dois Woodward in Rotary Grants

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GMS, Grant Management Seminar, March 21, May 15 Deadline for District Grant Application, Register Now, Williamsburg

March 21 is the date of the first District 7600 Grant Management Seminar (GMS).  You can register now on www.dacdb.com.  Log on → select ‘Calendar’→scroll down to the event→click on ‘Register Now→input your credit card info and you are set.

Each year The Rotary Foundation (TRF) requires that each club planning to apply for a John PadgettRotary Global Grant have one or more representatives involved in that grant to attend a GMS. This also applies to clubs planning to partner with other clubs on such a grant. John Padgett and SuAnne Bryant have carefully planned an informative, practical GMS, to meet TRF requirements and address practical issues.

Though not a TRF requirement for a Rotary District Grant, the GMS training applies to many required reporting and monitoring processes in District Grant administration.  It is also helpful because club representatives can share tips and suggestions about the application and reporting process as Beth Noakes was able to do at the 2014 GMS.

All clubs should consider having at least one representative at the March 21 GMS.  There will be a GMS Webinar in April, however the 2015 deadline for applying for a District Grant is May 15, so why wait.

So this is a head’s up for District 7600 Foundation Advocates and Club Foundation Chairs — be sureDebbie & Stan at GMS your clubs are aware of this opportunity.  It would be helpful for Adovcates and Club Foundation Chairs to attend as well.  Stan Wall (Area 7 Advocate)  has already registered.  Thanks, Stan

I will be there and I’ll buy a drink (after the GMS) for every Advocate who attends.

‘

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312 Waller Mill Road, Suite 300
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