Tag Archives: Area Governors

Labor Day 2015

07 Monday Sep 2015

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Happy Labor Day

Labor Day is a day of reflection and of gratitude to those who have worked so hard to give the ‘working man’ a fair shot at meaningful, safe employment that will support a family and contribute to our country’s prosperity.

So today … in that vein … I salute you, the Rotarians of District 7600, who ‘work’ so assiduously to promote and support The Rotary Foundation.  It seems like an endless effort at times, but as Foundation Advocates, Club Foundation Chairs, Area Governors, and Foundation donors we know that the results of our efforts will survive us and that we leave a legacy of doing good in the world.

Thank you.

The Joy of Information

Do you need a side by side of last years’ club goals and giving and  the club goals for 2015-2016? Many of us need a sense of how accurate and purposeful the current club goals are in comparison to what clubs did last year.  Are current goals unrealistically low or high? Do any of the goals need to be adjusted to be more objective?

So for your use, Joy Kline has compiled a Foundation Report July 2015 which provides the Excel Ladyinformation described above.  She has sorted the information by areas to make it easier for Foundation Advocates, Area Governors, and Club Foundation Chairs to use the information. As she adds other categories of giving to this monthly report, we can slice and dice the spreadsheets so that you get the reports in printable chunks. In the meantime enjoy this first ‘Joy Report’ of the Rotary year and think of her caring efforts to provide news we can use quickly. Though Area Governors and Area Governors have access to the clubs’ reports for their areas and Club Foundation Chairs have access to their own club’s reports, sometimes it is handy to have information already compiled.

Joy, a member of the Goochland Club, is a banker.  In fact, she is the Executive Vice-President of Retail Banking at Village Bank.  Joy is a respected Rotary leader and Foundation Donor.  She is a past Area Governor, a graduate of the Rotary Leadership Insititute, a Foundation Benefactor, a Sustaining Member, and a key member of the Development team of the District Rotary Foundation Committee.  She also has a great sense of humor as exemplified by the Excel spreadsheet skirt she fashioned and modeled at the Foundation Workshop above.

Shout Outs

LT. Governor Mike Jallo for his encouragement of the Area Governors in delegating access to Foundation Advocates.  Also appreciate his cheerfulness and great, great sense of humor.

Foundation Advocate Paul Strong for his email about visiting his new grandchild in Florida.

Foundation Advocate Jim O’Brien for keeping me updated on delegation issues and his contacts with his clubs.

Foundation Advocate Jan Rowley for alerting me to a particular issue with her delegated access.

Area Governor Frank Ferrante for helpfully reaching out to me, even though he was in hospital.

Foundation Advocate Dan Jones for his insightful work regarding club and member recognition points.

D7600 DCO Debbie Wall who tolerates our sometimes whiny requests for help with grace and encouragement.

— Have a super holiday.  Catch you on the flip side.

Delegation of Club Access to Foundation Advocates

24 Monday Aug 2015

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Status Update on Delegation of Access To Foundation Advocates

Friday, August 14, District Governor Gary sent an email to the 17 Area Governors (AGs) instructing them to use the delegation tool to delegate club access through June 30, 2016, to their counterpart area Foundation Advocates.

To-date only 5 and 1/2 of the delegations have been accomplished.  So, you hale and hardy Advocates … if you have not received an email from Rotary International that the AG has delegated access to the clubs in your area, you need to contact your AG and ask him or her to accomplish this important task soonest.

If you need help contacting your AG contact me … 804-691-8486 or woodwardcd@aol.com.  Thanks to the Advocates who have personally informed me that they have received their delegation notices.

Why this delegation Matters

As Foundation Advocates you are the personal representatives of the District Rotary Foundation Committee Chair, Jim Probsdorfer, to the clubs in your areas.  With this access you can look at data and reports for your area clubs. The AG still has access, so, this delegation does two things … it makes it easier for you and your counterpart AG to co-ordinate on assisting clubs in accomplishing  important goals … and it gives you as Advocates the means to fulfill your role as Jim’s liaison with you clubs.

Attractions in the next 90 days

  • Advocates Conference Call August 27 at 4 (separate email notices with bridge numbers)
  • Campaign to boost EREY (Every Rotarian Every Year)
  • Advocates should be connecting with their Club Foundation Chairs & visiting them
  • Club Foundation Chairs may access the 52 Weekly TRF messages for educating their clubs (see the ‘Resources & Documents’ page at 7600advocates.wordpress.com
  • District Conference October 1-4 in Williamsburg. Regsiter at dacdb.com
  • Foundation Banquet November 12.  Foundation Advocates are asked to attend and serve as hosts.  Registration available soon

Name Dropping — heard though the grapevine

♥ Dan Jones (Powhatan) Area 8 Advocate is becoming expert on the use of recognition points to boost Paul Harris Fellows in the clubs

Dan Jones

Dan Jones

♥ Dennis Wool (The Historic Triangle) Area 11 Advocate was the first Advocate to receive his delegation to access from Area Governor Frank Ferrante (Williamsburg).  Amazing as Frank had been a tad under the weather (including a short stay at hospital)

♥ James O’Brien (Norfolk) Area 14 Advocate has a birthday this week

♥ Bill Billings (Franklin) is the artist who created the banner image at the 2014 Foundation Banquet now on the 7600advocates.wordpress.com site

Area Governors to Delegate Access to Foundation Adovcates … This Week!

17 Monday Aug 2015

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AGs Delegating Access to Foundation Advocates

District Governor Gary emailed the AGs on Friday, August 14th instructing them to use the Rotary International Delegation Tool to delegate their levels of access to their

DG Gary with PDG Probs and DGN John

DG Gary with PDG Probs and DGN John

corresponding Area Foundation Advocates.  This will allow the Advocates the same access to their area clubs’ data and reports as the AGs and does not negate the access enjoyed at the same time by the AGs.

Hat off to Area 11

Unless I am wrong and correct me if I am … AG Frank Ferrante of the Williamsburg Club was the first AG to delegate his access to Area 11 Foundation Advocate, Dennis Wool of The Historic Triangle Club.  I plan to treat them both to an ice cream at the first opportunity.  Many thanks Frank and Dennis!

Advocates … What to Watch For

As soon as the Area Governor has completed the very short delegation steps the Advocate will receive an email notification of the delegation.  Advocates, please communicate with me when you receive your notification.  My emails are best …woodwardcd@aol.com or woodward739@gmail.com, but you may also text or call me at 804-691-8486.

Questions?  Comments

Carol

Advocates’ Access to Area Club Reports & Goals

10 Monday Aug 2015

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Jim Probsdorfer

Jim Probsdorfer

Greetings on this great Monday morning to all of you who subscribe to and read this blog.  The blog began by Advocates Chair Carol Woodward as an experiment in providing important District Rotary Foundation priorities in an informal, accessible, and timely way, without overloading folks with endless emails and phone calls.  We still do some of the latter, but we have cut down significantly on the frequency and length of those emails and phone calls.  The blog, open to all, provides a great archive of time sensitive tasks , and has a ‘Resources & Documents’ page of useful tools and references.  I hope you will encourage others to join.

Three important updates for you:

  1. This week the District 7600 Area Governors will be using the RI developed Delegation Tool to delegate their level of access to their area clubs to their counterpart Foundation Advocates. Both will be able to see the goals, goals progress, and club reports for the clubs in their areas. By Friday, August 14, if you are a Foundation Advocate and do not have such access, please report to Carol Woodward and she will get on it.
  2. I have updated the 2015 Club Foundation Presentation Program Slides for Foundation Advocates to use in an early club visit to brief their clubs on The Rotary Foundation and on the District 7600 goals. Slide 20 allows the presenter to insert club specific information.  Click above or log on to the blog site https://7600advocates.wordpress.com. Click on the ‘Resources & Documents’ page above the title.  You will see the Foundation Slides listed among the other documents and references available.
  3. You will also see TRF_52_Week_Message. This provides short weekly messages which we encourage Club Rotary Foundation Chairs to present to his or her club, one each week, to keep TRF before club members as an important component of ‘doing good in the world.’  It may be updated soon by The Rotary Foundation.  We will let you know when that update arrives.

Thank you

Finally, a thank you for supporting and advocating for The Rotary Foundation.  Let me know how we can make it easier for you to promote OUR Foundation. —- Probs

“Shake your groove thing” … new Rotary tools

03 Monday Aug 2015

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Apologies in advance … this update will be slightly longer than promised … might want to save it for reading later when you can kick back with glass of wine or a cold one while you savor this newsy, juicy stuff.

2015 Foundation Workshop — huge, fun success

A shout out to the six Foundation Advocates who attended and to Bruce Settle, Advocates Committee Member who made the day brighter.  The Advocates there were Michael Binns (Area 3), Jan Rowley (Area 6), Carl Duffey (Area 5), Stan Wall (Area 7), Dan Jones (Area 8), and  Heather Martin (Area 17).  The Advocates , who wore colorful leis, assisted attendees to find the bathrooms, the coffee, and the breakouts.  Valuable service.  If you visit Facebook page ‘Rotary D7600 Foundation Committee’ you will see the Advocates (with their leis) peppered throughout the pics.  Michael and Jan are pictured above in the header.

Attached are the three documents prepared specifically for the Advocates , Club Foundation Chairs and other attendees.  To the Advocates and Club Foundation Chairs who attended the workshop, please replace the chart of the Area Governors and Advocates with the one attached here.

List of Advocates & their counterpart AGs:     AG and FA Table 2015-2017   AG’s and Foundation Advocates have mutual goals for working with the clubs in their areas. Reach out to your area counterpart and coordinate the important work you have to do.

Advocates Contact List:    2015-2016 Advocates Contact List  This is particularly helpful for Club Foundation Chairs.  You do not have to do your work alone.  Reach out to your Area Foundation Advocate for all things Foundation.

Communication Plan:   ADVOCATE’S & FOUNDATION CHAIR’S COMMUNICATION PLAN  This document is a road map for some of the ongoing information available about the Foundation and the District in general.  How do we learn what we need to know?…. Being familiar with the information provided on a regular basis is a great start.

What are your orders, Captain Kirk?

Short answer to that question is for all of the Foundation Advocates and Club Foundation Chairs to search each other out.

  • Say hello whether on the phone, by email, or over a cup of coffee (or whatever).
  • Be sure that the Club Foundation Chairs have been entered into Rotary Club Central by their Clubs’ other leaders as the Club Foundation Chair for the 2015 -2016 Rotary year.  It doesn’t automatically roll over if that person was the Foundation Chair last year.
  • Also be sure the Foundation Chairs have been updated in dacdb.com.  If that information is not updated no one else in the District will know who the Foundation Chair is for any given club.

A few comments on Club Report Access and Dacdb.com Access

  • Shortly, within the next week or so … Foundation Advocates will again have access to view the clubs’ foundation goals and giving reports for the clubs in theirrespective
    Joy's XL Skirt

    Joy’s XL Skirt

    areas.  Plan A is to have our RI rep do this for in one fell swoop.  Plan B, if that doesn’t work, will be to do it the RI way by having each AG delegate such access to his or her Foundation Advocate counterpart. Obviously, we are hoping for Plan A and you will be kept informed.  I know how much you all love those reports.  You may remember a monthly EXCEL spreadsheet lovingly prepared by Joy Kline.  That report is also be a great updating resource.

  • All Foundation Advocates should be a level (5) on dacdb.com.  That will allow you to look at member and club databases in dacdb.  It is the same level of access that Area Governors have.  You can tell your level when you log into dacdb.com.  When you are logged on you will see your name in the upper right hand corner followed by a number.  That is your access level.  If that is not a 5 let me know.  Foundation Advocates can find their respective Club Foundation Chairs by clicking on Clubs, typing in the name of the club in the search window provided and then scrolling down the officer list of that club to find the Club Foundation Chair.  If the club hasn’t designated that person, then you know your next step is to contact the President to learn who that person is. You may each of your clubs this way.

Finally — a great thank you to three former foundation advocates

A heartfelt thanks is extended to Wendell Barbour, Jeff Jacobs, and Charles Moncure who served many tours as Foundation Advocates for their areas.  If you have occasion to interact with them, thank them for their efforts.

So, the current Rotary year is racing out and the new Rotary year is racing in

08 Monday Jun 2015

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Rotary is never at low tide. Club Foundation Chairs, Foundation Advocates, and Area Governors have been working with their clubs’ Presidents and Presidents-Elect to achieve 2014-15 giving goals and to set, then document, 2015-16 giving goals.

This report published last week shows which clubs had entered those goals. It would be very helpful if the Foundation Advocates would follow up with their clubs who need help. You might remind clubs that, while the President-Elect is involved in setting Foundation giving goals those leaders in designated positions such as Secretary, Executive Secretary, Membership Chair, and Club Foundation Chair can actually input the goals into Rotary Club Central.

2015-16 TRF Club Goals 1.1 (3)  See the status of the clubs in your areas.

A look ahead for your calendars:

Squirrels Fireworkds

Squirrels Fireworks

July 9 & 20 … End Polio Now:  The End Polio Now baseball games will kick start the Rotary year.  July 9 is the date of the Flying Squirrels game at the Diamond in Richmond and July 20 is the date of the Norfolk Tides game at Harbor Park.  Each club has appointed  a club member to take reservations and payments for tickets.

August 1 … Foundation/Membership Workshop:  This engaging, interactive double workshop will be held at the Colonial Heritage Golf Club.  More information will follow soon.

Personal:  Congratulations to Bob and I who are celebrating our 46th wedding anniversary today (June 8th).  As Indiana Jones said in Raiders of the Lost Ark … ‘It’s not the years … it’s the miles.”

It’s May, it’s May, the Merry Month of May!

04 Monday May 2015

Posted by in Foundation Reports, Rotary 7600 Foundation News, Rotary Grants

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May is such a wonderful time of the year.  May 1 is my birthday so the month has always been special to me.

For Rotary Clubs it is also a hectic month … meeting goals from 2014 -2015, setting goals for 2015 – 2016, submitting district grant applications, getting ready for the governance transition on July 1.  It is such a dynamic month for Rotary Clubs world-wide.

Many thanks to the Foundation Advocates who are following up with their clubs on all of the above and offering their assistance to Club Foundation Chairs, Presidents, Presidents-Elect, and to their counter-parts, the Area Governors.  Those who care about The Rotary Foundation are a creative, supportive community.

Thanks so much to Brad Reynolds and Jim Halasz  for reaching out with questions on behalf of their clubs.  Thanks to Dennis Wool, Louis Tayon, Paul Strong, and Cynthia Gregg for their followup on their Foundation Advocate duties.

Louis Tayon

Louis Tayon Area 13 Foundation Advocate

My personal goal this month … to use some of my recognition points to ‘recognize’ some of my fellow club members for committed service to Rotary by boosting them to Paul Harris Fellow level.  Would you like to know more?  You know how to reach me.

To all of you incoming leaders and those now serving … thank you for all you do.

District Training Assembly on April 25th

06 Monday Apr 2015

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Encourage Club Foundation Chairs to register and attend the District Training Assembly.

Foundation Advocates are smart people!  Here is the smartest things you can do in the next week or so —

1.  Encourage the Club Foundation Chairs (particularly incoming Club Foundation Chairs) to register and attend the District Training Assembly on April 25.  Why ….. because it will make your role as a Foundation Advocate easier and it will make the work of the Club Foundation Chairs much, much easier.  At the District Training Assembly incoming club leaders will get role specific instruction that will make the fulfillment of their duties for the incoming year so much clearer.

2.  Register yourself for the District Training Assembly.  Why … you are leading by example and giving yourself the opportunity to connect with your Club Foundation Chairs and others in one fell swoop.  

How to register.  Log on to dacdb.com (dacdb stands for District And Club Database). Click on ‘Calendar’. Scroll down to District Training Assembly on April 25. Click on ‘Register Now’. Pull out that credit or debit card and do the deed.

3.  Encourage your Club Foundation Chairs to log onto 7600advocates.wordpress.com and ‘Follow.’  That way they and you (if you have ‘followed’) will receive this weekly message by email.  Talk about making your role easier.  The blog is open to anyone, but is most helpful to Foundation Advocates and Club Foundation Chairs.

Thank you for all you do  …

End Polio Now Games Soon

End Polio Now Games Soon

A Wrap Up of Last Week’s Questions

30 Monday Mar 2015

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Everything worth knowing is worth repeating!

Three primary questions this week:

1.  What are the responsibilities of the Foundation Advocates?

2.  Where can I find the 2015 -2016 MOU?

3.  Why hasn’t a Paul Harris Fellow donor in my club received his recognition form The Rotary Foundation?

Responsibilities of Foundation Advocates:

We have dealt with the first question at the District Team Training Seminar, the Presidents-Elect Seminar, we likely will do so again at the District Team Training Seminar on April 25th, on this blog and on our website.  In one basic sentence … The role of the Foundation Advocate is to coordinate with Club Foundation Chairs (CFCs)  in his or her assigned area, the District Rotary Foundation Committee (DRFC), and with the complimentary Area Governor to assist clubs in setting and recording the clubs’ Foundation giving goals, provide information on applying for district and global grants, and meeting the Foundation giving goals set by the clubs.

To accomplish those duties the Foundation Advocates must reach out and interact with the CFCs, DRFC, and with Area Governors for given areas.  This topic has been addressed before in this blog below and in the other venues mentioned.  For your convenience  here is a link to the D7600AdvocatesRoleResp-2013cdw_1 and it can be found on the Resources and documents page of this blog, on the Advocates page on http://www.rotary7600.org.

2015-2016 Memorandum of Understanding (MOU):

Here it is … 2015-16 District Grant Club MOU (1).  It and other important grant related documents are located on the Programs/Grants page on http://www.rotary7600.org and on the Foundation Resources page of the http://www.rotary7600.org.  It is also on the Resources & Documents page of this blog.

This question was prompted by a hardworking CFC because his President-Elect professed to not knowing where it was.  One issue which arose was that on http://www.rotary7600.org navigation may be a hurdle.  On the home page there is a menu on the left hand side of the page.  One scrolls down to ‘The Rotary Foundation’.  If you click on that page you get the nice page with Probs’ picture on it and do read that page.  To get to the other pages under ‘The Rotary Foundation’ what one must do instead is let the cursor hover over ‘The Rotary Foundation’.  This will bring up a menu of six pages. That is where you will find the ‘Programs/Grants’ and the ‘Foundation Resources’ pages. Move to the page you want and click.

Paul Harris Fellow Recognition Time-Frame:

This question needs follow up.  You are the local brain trust … how long does it normally take for the Paul Harris Pin and Certificate to arrive at a club? Does it come to the Club address or to the President’s address?

Waiting to hear from you.

Carol's Favorite AVI

Carol’s Favorite AVI