Key district grant milestones

01 Tuesday Mar 2016

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Winter will soon turn into Spring.  Thoughts will wander and many will daydream about baseball games, cookouts, swimming, and wine-tasting tours, but ..

March through May is a cyclonic time span when it comes to district grants …

— Presidents-Elect will return from the Presidents-Elect Training Seminar with a list of deadlines, dos, and questions.

–one deadline is the May 15 deadline for the submission of  2016-17 district grant applications; another deadline will be May 14, because …

— if that club had a 2015-16 district grant then that grant must have been finalized, meaning all final reporting must have been made to district … or …

— that club’s 2016-17 district grant application will not be considered in the first round of grant award consideration.  But don’t wait til May 14 to attempt to close out a prior grant.

SuAnne Bryant Grants Chair

SuAnne Bryant District Grants Chair

To help clarify this and other particulars, the District will sponsor its Grant Management Seminar (GMS)  on March 19 at the Colonial Heritage Clubhouse in Williamsburg. Registration is open now on dacdb.com on the district calendar.  Cost is only $25.

The GMS satisfies the requirement for Global Grants, but it also provides valuable information applicable to district grants

— an outline of stewardship and reporting requirements

— how to document and closeout current grants

— the in and outs of multi-club grants

— and how to get that Simonize shine on that old car.

If you are a grant involved club or club leader please consider registering for the GMS and encourage a couple of your other members to do so as well.  Share the load.

March 19 – Williamsburg.

Key district grant milestones

01 Tuesday Mar 2016

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Winter will soon turn into Spring.  Thoughts will wander and many will daydream about baseball games, cookouts, swimming, and wine-tasting tours, but ..

March through May is a cyclonic time span when it comes to district grants …

— Presidents-Elect will return from the Presidents-Elect Training Seminar with a list of deadlines, dos. and questions.

–one deadline is the May 15 deadline for the submission of  2016-17 district grant applications; another deadline will be May 14, because …

— if that club had a 2015-16 district grant then that grant must have been finalized, meaning all final reporting must have been made to district … or …

— that club’s 2016-17 district grant application will not be considered in the first round of grant award consideration.  But don’t wait til May 14 to attempt to close out a prior grant.

SuAnne Bryant Grants Chair

    SuAnne  Bryant     District Grants Chair

 

To help clarify this and other particulars, the District will sponsor its Grant Management Seminar (GMS)  on March 19 at the Colonial Heritage Clubhouse in Williamsburg. Registration is open now on dacdb.com on the district calendar.  Cost is only $25.

The GMS satisfies the requirement for Global Grants, but it also provides valuable information applicable to district grants

— an outline of stewardship and reporting requirements

— how to document and closeout current grants

— the in and outs of multi-club grants

— and how to get that Simonize shine on that old car.

If you are a grant involved club or club leader please consider registering for the GMS and encourage a couple of your other members to do so as well.  Share the load.

March 19 – Williamsburg.

 

 

 

 

 

 

 

Jump start the planning … get ready

22 Monday Feb 2016

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It’s never to early to start planning:

District Governor-Elect Diane Hagemann and Past District Governor Chuck Arnason connected in September at the Rotary Club of Prince George County for a club program.  Afterwards they took the opportunity to find a quiet corner to confer with each other on matters relating to the 2016 -2o17 Rotary year.  What wasn’t known to most Rotarians at the time was that PDG Chuck was the incoming District Rotary Foundation Committee Chair.

2015-05-16 10.05.35

Area 7 Foundation Advocate, Stan Wall (c)

Recently, Foundation Advocate for Area 7, Stan Wall (Colonial Heights Club), after coordinating with Area Governor Sam Parham (Petersburg Breakfast Rotary), connected with his clubs’ Club Foundation Chairs and Presidents-Elect to once again brief them on and answer questions about the Memorandum of Understanding and other topics the PEs would be studying at the Presidents-Elect Training Seminar (PETS).

These two vignettes demonstrate that sometimes face to face meetings with individuals or small groups can help promote the understanding of roles and contribute to the sharing of information as challenges arise.

Presidents-Elect and Club Foundation Chairs, whether they are new to the roles or are repeating those roles (as often happens in smaller clubs), may feel overwhelmed at times by what is expected and when.   Whatever our roles in our clubs or the district, we all want to do a good job and help others shine in their roles.  Yes, this is a bit of a pep ‘talk’, but worthy of doing.  We are Rotarians  who are ‘Gifts To The World’ by ‘Serving Humanity.’

Announcement:

This weekly Foundation Blog will publish on Tuesdays beginning in March 2016.  Watch for other changes as we approach the 2016 -2017 year.

 

 

Are you ready for some Foundation?

15 Monday Feb 2016

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2016 -2017 Memorandum of Understanding (MOU) on rotary7600.org:

Visit the Foundation Grants page on rotary7600.org and find the 2016 – 17 MOU and other updated grants documents. PEs will receive instructions on the MOUs at PETS.  Remember that Distict Grant Applications are due by May 15.

2016 Foundation/Membership Workshop, Colonial Heritage Club (Williamsburg) August 6:

13-08-17e3 Rotary Foundation 021 Jim ProbsdorferIf your club leadership role relates to  Membership or The Rotary Foundation or these are areas of interest to you,please put the morning of August 6 on your calendars now to participate in the Foundation/Membership Workshop. The incoming District Membership Chair Mike Jallo and incoming District Rotary Foundation Committee Chair (DRFCC) Chuck Arnason are in the early stages of planning as we read this.  Why should Club Foundation Chairs, Grant Project Chairs, and Membership Chairs attend?

  • annual training focused on just Membership, Foundation Giving, & GrantsAdvocate Heather & DGN John
  • takes only a morning — shopping, sightseeing, and lunch can follow with the family
  • minimum of pomp and circumstance
  • chance to show off those tropical plaid shorts, skorts, and disreputable hats
  • sharing of club ideas and projects

Registration will be on the dacdb.com district calendar soon.  The Colonial Heritage Country Club has wifi, an informal grill & bar for lunch afterwards, if you choose, and is virtually across from the Williamsburg Pottery.  Make the entire day a family outing.  You will be out of the Workshop around Noon.  Watch this space for when Registration opens.

Shout Outs to:

  • Foundation Advocate Stan Wall (Area 7) who is working with his Area PEs in advance of PETS
  • SuAnne Hardee Bryant, District Grants Chair, and Randy Cash, District Annual Giving Chair,  who already have 2016-2017 grants docs on rotary7600.org Foundation Grants page.
  • Rudy Garcia, incoming District Development Chair, for accepting an admin role on the Rotary D7600 Foundation Committee facebook page
  • to every reader of our facebook page who ‘likes’ and ‘shares’ some of the posts

 

 

Some Foundation & District Dates

08 Monday Feb 2016

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The District Team Training Seminar is like New Year’s Day for the upcoming Rotary year:

District Governor-Elect (DGE), Diane Hagemann, gathered most of her 2016-2017 District 7600 team last Saturday to preview the year, introduce her team, and encourage us all2016-17RITheme to support Rotary International President-Elect John F. Germ prepare for our “Rotary Serving Humanity” year.

DRFCTEAMPast District Governor Chuck Arnason will be DGE Diane’s District Rotary Foundation Committee Chair (DRFCC).  Chuck gathered his team in a sunny room facing the James River and engaged them in forward thinking about the year.  More about the incoming Foundation team in a week or so.

Today please focus on your calendars and get some of these Foundation related events on your schedule, if you can, and share these dates with your Rotary colleagues.  The registration is open for the February 20 Webinar on the District Calendar on dacdb.com. The other events are listed and further information can be obtained by clicking on the event title, though registration is not open at this time.

  • February 20:  Webinar: Navigating Rotary Club Central.  You can register now on dacdb.com at the District Calendar.  This free webinar is designed for Presidents-Elect to help them understand goal setting and how to get their goals input into Rotary Club Central.  Any of the club’s leaders who will assisting in the goal setting are welcome to participate.  Just register and the contact information will be sent to you.
  • March 19:  Grants Management Seminar at Colonial Heritage Country Club in Williamsburg. It meets the GMS attendance requirement to be eligible for a global grant. It is also helpful for understanding the District Grant process.
  • April 2:  Webinar: District Grants.Registration will be on dacdb.com.  Please note that May 15 is deadline for District Grant applications.
  • April 9:  2016 Peace Conference, Duke-UNC Peace Center. To learn more click here . To register click here . Great day trip and only $20. Includes lunch!
  • April 23: District Training Assembly: Annual training seminar for club leaders. It will be held at the Peninsula Workforce Development Center at TNCC in Hampton, VA.

To get a head’s up about all upcoming events enjoy scrolling through the District calendar on dacdb.com with love.

 

A Bit o’Honey … can do so much!

01 Monday Feb 2016

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The header image of this issue of the blog features a pediatric cardiac surgery being performed in Honduras which benefited from Rotarian humanitarian efforts. Prior to there being a permanent pediatric cardiac unit in San Pedro Sula, Honduras, such critical surgeries had to wait until visiting medical teams, along with equipment and supplies, could be put together to come on a periodic visiting basis to perform such surgeries.

A permanent pediatric cardiac surgical ward was created and opened in February 2015 due to many years work on a global grant spearheaded by three Rotary districts, including District 7600, lead by the Innsbrook club and 8 of its sister clubs, the Friends of Barnabas Foundation, the Ruth Paz Foundation , and the The Rotary Foundation World Fund.  The grant included a Vocational Training Team to train local health personnel on the equipment provided by the grant.  The total grant budget was $112,300, of which $23,000 was donated by the District 7600 clubs.  With district and World Fund matching monies and donations for the other partners, this complicated, but magnificent project came to fruition.

BitohoneyThree years after a Rotarian donates to the Annual Fund, 50% of that donation comes back to the District to help fund district and global grants.  This Innsbrook Rotary-led global grant is only one example of such a global grant.  These global grants provide an opportunity for smaller clubs to join in with larger clubs to participate in international (global) projects,  which that club might not be financially able to do on its own.  Not all grants are global and even all global grants are not necessarily this complex, but we as Rotarians are capable of so much.  It starts with the honey, the money.

So the challenge is out to the Rotarians of District 7600, their clubs, their Club Foundation Chairs, their Foundation Advocates, and to all champions of The Rotary Foundation to reach into their own pockets, to encourage others to do so,  and donate to The Rotary Foundation.  This will assist the clubs in meeting their 2015-16 Rotary Foundation giving goals and will help us all ‘Bee’ A Gift to the World.  A Bit O’ Honey can go such a long way!

Get Ready … goal setting for 2016-17

25 Monday Jan 2016

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Incoming Foundation Advocates and Club Foundation Chairs (some of you are incumbent as well as incoming) have an important role to play in helping your Presidents-Elect in setting club Foundation goals for the 2016 -2017 Rotary year.  The challenge is to set realistic goals based on club giving history, but including a slight stretch in giving to add motivation and interest to the club effort.

These goals can be guided by the the ‘Club Fundraising Analysis‘ which is one of the Club Administration reports available in Rotary Club Central.  It provides, on one page, enough historical and current giving data to make the giving goal setting much easier.  As the incoming Club Foundation Chair, be sure that your name has been put into the Incoming Officers and Assigned Positions in Rotary Club Central.  The current officers and assigned persons can input your name as can your P-E.  This will give you access to the Club Fundraising Analysis now.

On February 20th there is a free in-person and simultaneous webinar designed for Presidents-Elect, but open to others, especially Club Foundation Chairs, entitled District 7600 PrePETS: Navigating Rotary Club Central-Setting Club Goals.  The in-person seminar is in Hampton from 9 to 11 a.m., but you can enroll and watch the webinar at home in your jammies.  You can register for this free training opportunity on the dacdb.com ‘Calendar’ by February 17th.

BeeuprightWhatever your current club role … if you are reading this please share this opportunity with those in your club who will benefit from knowing about this seminar/webinar.  By ‘Bee’ing a Gift to the World now we can be a greater part of ‘Rotary Serving Humanity.’

 

 

January Foundation Update

18 Monday Jan 2016

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Excel LadyJoy Kline has just compiled her Joy report,  2015 Foundation Report- Dec , which covers club Foundation giving, grouped by area, through December 31.  These figures will convey the status of each club’s giving vis a vis a club’s giving goals. Clubs should really be at or above 50% towards giving goals or have plans in place for how those goals are going to be accomplished. The Club Foundation Chairs and the Foundation Advocates are key players in helping clubs assess and attain their giving goals.

 

Three or four thoughts for your consideration:

  • District Giving Awareness Campaign  — Article 5 Paul Harris Society  by PHS Chair Bill Stramm has been published and sent to Club Presidents, Club Foundation Chairs, Foundation Advocates and others.  These 5 articles are concise, practical, thought provoking essays on different Rotary Foundation programs and funding.  Suggestion: One or more of the articles may be on target for a given club and help that club hone in on a goal strategy. The Giving Awareness Campaign page at the very top of this blog has a link to each of the five articles.
  • The District Rotary Foundation Committee has identified our resident Bee (aka Jan Rowley)  as a mascot for our publicity campaign of Finish Strong<>Get Ready to encourage club and club member engagement Dana and JanBee at 2015 District Training Assemblyin Foundation giving.  We will be playing on puns such as “Bee a Gift To the World.”  It is fun, funky and has a lot to do with the frequent appearances of our District Foundation Bee throughout the year.  Have some fun with it when you communicate with your clubs.  Suggestion: Wear a bright lemon yellow shirt or sweater when speaking The Rotary Foundation.  A bit of fun is not amiss.
  • The Club Fundraising Analysis, Monthly Contribution Report, Joy Report, Features articles, this blog, and the expert District Rotary Foundation Committee leaders are at your fingertips to assist … just a click, email, or phone call away. Suggestion: Give a copy of the Club Fundraising Analysis or Joy Report to your club president and brief him/her on the information included.  Make it easy for them.

OK, enough for today.  If there is anything, anything…  anyone on the District Rotary Foundation Committee can do to help you perform your role, please don’t ‘BEE’ pi5preeiBafraid to call or email and give us a shout … 804-691-8486 or woodwardcd@aol.com.

‘Bee’lieve that you can ‘Be A Gift to the World’

11 Monday Jan 2016

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Beelieving is seeing.  At a recent meeting of the Prince George Rotary, Past Rotary International Director, Ken Morgan, conveyed a Paul Harris Fellow Recognition

BillRobertson&amp;KenMorgan
Bill Robertson (L) and Ken Morgan

on a personal friend, Prince George Board of Supervisor’s Chair, William (“Bill”) A. Robertson.  Ken, a member of the Rotary Club of Chapel Hill, had driven from North Carolina to convey Paul Harris Fellow status on his childhood friend and non-Rotarian, Bill. The club’s President-Elect, Percy Ashcraft, whose day job is being the Prince George County Administrator, had conspired  with club President and Director of Social Services, Shel Douglas, to convince Bill to attend the meeting.  To make the presentation even sweeter Past District Governor Chuck Arnason drove in from the Blacksburg Rotary to witness the ceremony.

Later Club Secretary, Dana Rieves, was awarded her Paul Harris Fellow because a fellow member transferred recognition points to Dana to recognize  her significant donations  to The Rotary Foundation as a new member and her donation of time and talent to the club in general.  This Paul Harris Fellow recognition was a surprise as well.

Promoting The Rotary Foundation is worthy at all meetings but consider adding some excitement and surprise around giving to The Rotary Foundation and recognizing those who do contribute time, talent, and dollars.  It just may encourage other members to ‘Be a Gift to the World.”

A little ‘beelieving’ can go a long way.      pi5preeiB

Gifts … are about sharing

04 Monday Jan 2016

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Welcome back from the holidays:

As we enter the second half of the Rotary year and the preparation months for the next pi5preeiBRotary year, we veteran Club Foundation Chairs and Foundation Advocates know we will be pulling reports, following up on promises to give, checking status of district grants, helping set future goals, and generally cheer leading from the front lines. Our goals are to ‘Finish Strong … and Get Ready.’

And think about this …

For a moment let’s remember that as Rotarians we are sharing when we give, whether it is giving our time, talent, or money.  Let’s resolve to be thankful and express our appreciation for the sharing in which our Rotarian colleagues engage.

Gwen Carter

Gwen Carter-Petersburg Rotary

I was reminded of this thought while clearing my desk this morning as I came across a thank you note I had received on behalf of the Petersburg Rotary. The pre-published legend captured the essence of Rotary giving and the handwritten note by Gwen Carter captured my heart. It made me feel so special.

Thanks to you for what you do as Foundation Advocates and Club Foundation Chairs. Without you we could not ‘Bee a Gift to the World.’

And thank you to Gwen for taking the time to bring a smile to my face.

PetersburgTYNote

 

 

“Beeing A Gift To The World”

28 Monday Dec 2015

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from the desk of Jim Probsdorfer, District Rotary Foundation Committee Chair …

I extend my deepest thanks to the 64 Club Foundation Chairs (CFCs) for their efforts to encourage members to give generously to The Rotary Foundation (TRF) and for club participation in district and global grants.

CFCs are in the forefront is answering questions about the ever changing world of our Rotary philanthropic arm, engaging with club goal setting, keeping TRF present in the weekly club activities, and in celebrating our successes as we strive to ‘Be a Gift to the World.’

cropped-charles-moncure.jpg

Anne Matthews, Charles Moncure, Jim Probsdorfer, and DG Gary Chenault.

The role of the Club Foundation Chair is so important that this year the District created and awarded the first annual James Pierce Foundation Leadership Award to recognize a dedicated, successful Club Foundation Chair.  The inaugural award was to Charles Moncure of the Innsbrook Club, who not only performed in a superior manner as the Club’s Foundation Chair, he subsequently served successfully as a Foundation Advocate.

It is a dynamic role … inputting data, downloading, anaylzing, and using timely club reports, and just navigating the changing role of the Club Foundation Chair who is now in what are termed ‘assigned positions.’ These are the designated club leaders who have access to input data and retrieve management reports on the status of the cub.

The harder part may be taking the data and using it to help individual members relate to The Rotary Foundation in a personal, committed way.

The challenges facing the CFCs are many and sensitive, but without their efforts serving as champions for The Rotary Foundation, Rotary’s ability to make meaningful impact on the world would be diminished.  So …

Thank you, Club Foundation Chairs.  You are gifts to the world.

Probs

 

‘… it’s the best time of the year.’

21 Monday Dec 2015

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Celebrating & Giving …tis the holiday season:

Clubs are ringing bells for the Salvation Army, collecting toys and bicycles for children, donating to food banks, and partying across District 7600 during this season.  Rotarians give year round … of their time, their talents, and their money.

Shout outs & gifties:

  • to Joy Kline (Goochland Club) for creating our user friendly, quick reference for monthly club giving.  It is complete through the end of the prior month, is grouped by area, and is very colorful.  Her gift to us is the 2015 Foundation Report- Nov (3) .  Club Foundation Chairs and Foundation Advocates should share with their clubs and provide any advice or encouragement which will help the clubs assess next steps.

  • to the Rotary Club of Williamsburg.  President Chuck Hobson & ChuckHobson&amp;TuckerWilliamsburgRotaryTucker are pictured here.  The Williamsburg Club covered 95 shifts of 2 hours each ringing the Red Kettle bells. Many included their best friends in the effort. Other clubs rang the bells across the district and some are pictured on our facebook page ‘Rotary D7600 Foundation Committee’.  Please visit and ‘like’.  The Williamsburg Rotary has a Facebook page also.  You will see more pictures of their members and pets there.  Enjoy.

  • to Diana Gulotta of the Virginia Peninsula Club who monthly edits her gift, the District Rotary Foundation Newsletter ‘Features’.  It is published monthly and comes to your computer, tablet, or smartphone.  If you don’t get it … check your spam folder, Chewbaca.

  • to our own Han Solo, Jim Probsdorfer, our District Rotary Foundation Committee Chair, who is truly ‘a gift to the world.’

  • to the 3000+ District 7600 Rotarians who give so much, so often, and with such heart! You are a gift and an inspiration.

 

 

‘Bee’ A Gift To The World

14 Monday Dec 2015

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Be A Gift To The World:

Rotarians are familiar with the Rotary International theme for the 2015-2016 Rotary year. Often one Rotarian says to another Rotarian ‘You are a gift to the world.’  What a huge compliment coming from one Rotarian to another.

Silly BEE (1)

Bee A Gift To The World

District 7600 is taking personal license with our theme because we have a resident Rotarian bee who has appeared in many promotions for our District Rotary Foundation Committee.  Our beautiful bee is Jan Rowley, a member of the Prince George County Rotary and a Foundation Advocate.  She will be reminding all to ‘Finish Strong … Get Ready’ in the next few months. Clubs meeting their Foundation giving goals, engaging members in The Rotary Foundation, and preparing club Foundation giving goals for the 2016-2017 year will mean that each District 7600 Rotarian will be ‘Bee’ A Gift To The World.

A ‘Bee A Gift’ suggestion is to access the Club Recognition Summary Report  in My Rotary (all Club Foundation Chairs, Foundation Advocates, and Area Governors can do this) and determine how many club recognition points the club and each member of the club have.  These recognition points can be used to help members progress towards or achieve Paul Harris Status. Rewarding regular givers or encouraging less regular givers in the club would increase a sense of engagement and investment in The Rotary Foundation.  There is plenty of time before the end of the Rotary Year to design and implement a reward/incentive program to use those points.

 

 

Finish Strong … Get Ready

07 Monday Dec 2015

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The four words ‘Finish Strong … Get Ready’ describe where all of the clubs and districts in Rotary International are as we hit the midway mark of the calendar year.  Current leaders are assessing status vis a vis goals for the 2015- 2016 year. The incoming leaders are identifying their teams, setting goals, and otherwise preparing for the 2016 -2017 year.

Foundation Advocates, Area Governors and Club Foundation Chairs are actually assisting both sets of leaders.  January through June can be a demanding time for all and especially for those Rotarians wearing multiple shirts, so to speak.

District 7600 leaders have access to resources and training to navigate the challenges of leadership …

January 9 is the Presidential Retreat & PrePETS workshop. Registration is already available on the district calendar on dacdb.com. Every club president and president-elect would benefit greatly by attending.

March 3-5 is PETS (Presidents-Elect Training Seminar).  It is the annual training required by Rotary International for all incoming Presidents. Registration is available on dacdb.com.  This year there are a few select spots for Presidents-Elect Nominees.

There will be other training opportunities available in person or by webinar between before July 1 which will be announced shortly.

Next week this space will highlight the District Team Training Seminar which will be held on February 6.

Remember that no Rotarian need think he or she is alone.  We are a community of sharers and mentors.

Shout Outs to:

Heather Martin, Jan Rowley, Dan Jones, Carl Duffey, Cynthia Gregg, Jim O’Brien, Kevin Kelly, PDG Chuck Arnason, DG Gary Chenault, and DRFCC Jim Probsdorfer for supporting the recent Advocates’ Conference Call.

Forrest Cleveland (Hopewell) for congratulating Carol on her award while they were shopping at Michael’s. Carol’s granddaughter was quite impressed.

‘See’ you on Monday.

 

 

 

 

 

Midyear count down for club goals

30 Monday Nov 2015

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Midyear nerding:

As we approach December 31, the midway mark for the Rotary year, all of the District 7600 clubs will be visiting ‘My Rotary’ to check their progress towards achieving the goals they set for the Rotary  year  … Presidential Citation progress, membership, service projects, pubic image, and giving goals for The Rotary Foundation.  Club Foundation Chairs and Foundation Advocates should be actively engaged in helping their clubs assess progress towards the TRF goals.

After visiting seven clubs in the last couple of months, knowing quite a bit about my own club’s patterns, and surveying data for many of the 64 clubs in 7600, three things really, really stand out … Continue reading →