Category Archives: Rotary Grants

STEAM Lab Maker Space … Fluvanna District Grant

13 Tuesday Dec 2016

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A gift that will last for years

This is a super time of year to highlight the good that The Rotary Foundation and Rotarians do.  Last week we featured a thank you letter from a citizen of Central Virginia expressing appreciation to the Rotary Clubs of Petersburg for their fundraising and club grant to the YMCA.

Today we feature a project, funded in part by a Rotary 7600 District Grant to the Rotary Club of Fluvanna.  Why  this feature?  In poking around the grants module in dacdb.com we found that Fluvanna is the first and only club to have submitted its district grant Final Report in the Grants Module complete with pictures.

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Fluvanna Rotarians at work

The STEAM Lab Maker Space has nothing to do with a sauna in a spa.  STEAM stands for Science, Technology, Engineering, Art, and Math.  Fluvanna Central Elementary School identified the need for a program to help elementary school students start on the path towards developing more STEAM competencies.  The District Grant applied for by the Rotary Club of Fluvanna ensures that the school has a Maker Space (Room 209) and the tools to provide such a program for the 250 students at Central.  The program will focus on 1st and 2nd graders enrolled now and in years to come.  “The ability to teach higher level critical thinking and problem-solving skills is essential for helping prepare students for entry into not just secondary and post-secondary educational settings, but also to better prepare them to integrate into the future workforce.” About a third of the club’s members were engaged hands-on in unpacking and setting up equipment and the grant partner organization and recipient ordered and received the needed equipment and supplies.

Congratulations to the Fluvanna Club on this innovate project and for not waiting for the deadline to submit your Final Report.

tired of politics? apply for a global grant

11 Tuesday Oct 2016

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Yes, it is a tad more complex than that, but:

Many clubs in the district have experience with district grants.  Far fewer clubs have experience with global grants.  The deadlines for round 1 and round 2 of district grants have come and gone, but global grants are on a rolling deadline.  If your club or your club and sister clubs are thinking about building a global grant there is time to do that.

Where do you start?

The first place to start is by looking at the grants documents that are on this the

SuAnne Bryant Grants Chair

SuAnne Bryant

documents page on this website. Go to that page and scroll down to SuAnne Bryant’s pretty picture and look at the slides and other links she has placed there.

 

SuAnne is the District Grants Chair and is eager to encourage global

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Bill Liepis

grant engagement by clubs in District 7600.  Her Global Grants Chair is Bill Liepis of the Western Henrico club and is the lead on all matters relating to district grants.  Both SuAnne and Bill can be found via dacdb.com.  Log on to dacdb.com, click on  ‘find a member’ , type in one of their names, and click on search.

 

If you have already reviewed some of the material available you will have a head start on what questions you need to ask to get started.  Review of these materials will also give you a jump start by helping prepare you for the Grant Management Seminars which will begin in the spring of 2017.  In-person attendance at a Grants Management Seminar is a requirement of The Rotary Foundation to be eligible to receive a rotary grant.

There are additional resources on MyRotary relating to global grants.  There are even video classes on this and other topics.

In the next few weeks watch this space for more local information on global grants … the top five things to know, what global grants are underway in the district, what global grants are being developed and looking for partners, global scholars, and other key topics.

On another note … District Foundation Awards Banquet

Register now on dacdb.com calendar for this November 10th event. Be among the 52 clubs and 132 awards to be granted.

 

 

Grant it be so …

10 Tuesday May 2016

Posted by in Rotary 7600 Foundation News, Rotary Grants

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District Grant application deadline … through the tunnel

May 16, Correction  the deadline is midnight on May 16 5 pm  — yes, that is the deadline for clubs to submit their applications for 2016-17 district grants in the online grants module at dacdb.com. The key thing is for each club in the project to have provided the requisite ‘online’ signatures, and the lead club to have provided a detailed budget, a concise, but clear description of the project, the needs to be met, and the required documents.

norfolkportsmouthelizriverproject4

Norfolk-Elizabeth River Education Project

The District Designated Funds (DDF) available for District 7600 grants this year is $280,000 +/- to be divided evenly between district and global grants.  The grants committee headed by SuAnne Hardee Bryant will vet the applications and provide tentative approval, or not, on grant applications. The district submits all to The Rotary Foundation which has final approval of the spending plan for the district.  Once this approval of the spending plan has been granted, clubs will be formally notified of the status of their grants.

Clubs must at that point be patient and wait for receipt of their funds before beginning work their grant projects other than planning activities.

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Colonial Heights Multi-Club Ferndale Park Project

Individual clubs can receive up to $5000 for a district grant project or go in with other clubs and each receive up to $5000 or a maximum of $25,000 for a regional grant project.

The club stewardship continues through the life of the grant as clubs are required to provide interim reports and final reporting when the grant project is completed.

The district grant process allows Rotary Clubs in District 7600 to make a meaningful and lasting impact in their communities.  Projects may live on past the lives of those involved in the project. That is legacy. So now, doesn’t the application process and deadline seem less daunting?  So, let’s roll up our sleeves, boot up our computers, get project partners on live chat, and wrap up the work on those great district grant applications.

 

 

 

 

 

Share grant pics when filing final report

29 Tuesday Mar 2016

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Not a lecture on final grant report for 2015-16 district grants, just some tips:

Each club which received a 2015 -16 district grant is well aware it must demonstrate its stewardship by finalizing the grant reporting through the district grants module by May 16.  That date is the deadline for submission of 2016-17 district grant applications.  A few tips from  Jim Probsdorfer, District Rotary Foundation Committee Chair, to that end …

  • collect receipts/invoices/plan sketches regularly during the grant project
  • copy, pdf, and share these documents so that there is more than one repository.  The old adage of backup, backup, backup is a wise one.
  • take photographs along the way and share these on facebook pages, websites, or on shareable platforms like dropbox, icloud, picassa, etc.
  • consider submitting the final report through the district grants module as soon as it is prepared and as far in advance of the May 16 deadline as possible so that if there are glitches they can be resolved before a club’s new grant application is to be considered.

More about pictures:

Emporia Reading Garden Cleanup

Emporia Grant

Take pictures throughout the grant process and create photo ops to capture the spirit of your grant. Photo ops can include the usual getting the check shot, but should also include the grant committee meetings to plan the grant milestone events, Rotarians and partners actually working on the grant project, the intended beneficiaries enjoying the facility/project made possible by the grant.

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Norfolk Grant

Then make sure these pictures get submitted through the grants module.  These pictures become great marketing tools for both the club and for the district. The pictures featured here were clipped from pictures submitted by these two clubs in the grants module.

Wayne Boggs wants you to successfully close out your grant.

 

Grants, grants, grants … want fries with that?

22 Tuesday Mar 2016

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Actually, there were home fries served with the full English breakfast at the Grant Management Seminar (GMS) on Saturday, March 19 at the Colonial Heritage Clubhouse in Williamsburg. OK, it wasn’t a full English … there were no beans, but everything expected in a Southern breakfast was to be had.  The food was great, the room was full, and the presenters were well prepared.

Wayne Boggs and Grant CosingThe GMS met all of the requirements for a club in attendance to be eligible to apply for or participate in a global grant.  In our district only global grants require attendance at a GMS, but the application process, grant criteria, and reporting requirements are very similar for a district grant. The information imparted at the GMS  prepared the clubs in attendance for the application, execution, reporting, and close out of either type of grant.

(A little treat if you click on the link below.)

Joan Pollard, Rotary Club of Petersburg

If your club was not represented, there will be two more opportunities to learn what you need to learn to pursue a district or global grant.  On April 2 and on May 7  there will be additional GMS presentations.  Both will be at the Old Dominion University Peninsula Center, Suite 2200,  600 Butler Farm Road in Hampton 22666 and both will also be available as webinars.  The April GMS will focus on district grants.  The program will include demonstrating the district grant module and describing how to develop a district grant.  The May GMS will focus on global grants. Both are conveniently scheduled prior to the district grant application deadline of May 16.

The registrations for these seminars will be available very, very soon so watch dacdb.com and have your club representatives register soonest for one or both of these events.   More information may be obtained from DRFCC Jim Probsdorfer or from District Grants Chair SuAnne Bryant.

Grant Management Seminar

15 Tuesday Mar 2016

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Does your club need to send a representative to the Grant Management Seminar (GMS) on March 19?  Your club does, if …

  • your club would like to participate in a global grant (GMS is required)
  • your club would benefit from learning how to do a needs assessment for a district or a global grant
  • your club would benefit from leaning about the online grant application process for either type of grant
  • your club would benefit from learning how to monitor and document your grant project from beginning to closeout
  • your club would like to hook-up with other clubs on a global grant

imageSuAnne Hardee Bryant will be presenting on these and other grant related topics on Saturday, March 19 at the Colonial Heritage Country Club in Williamsburg.  It is a morning-only seminar leaving plenty of time for golf or shopping in the afternoon.  There is limited time to register so do so now at dacdb.com.  Have a debit or credit card handy. More details are available when you register.

With existing district grants required to close out before applying for a new district grant (May 15 application deadline), the timing of this GMS is perfect.

It’s May, it’s May, the Merry Month of May!

04 Monday May 2015

Posted by in Foundation Reports, Rotary 7600 Foundation News, Rotary Grants

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May is such a wonderful time of the year.  May 1 is my birthday so the month has always been special to me.

For Rotary Clubs it is also a hectic month … meeting goals from 2014 -2015, setting goals for 2015 – 2016, submitting district grant applications, getting ready for the governance transition on July 1.  It is such a dynamic month for Rotary Clubs world-wide.

Many thanks to the Foundation Advocates who are following up with their clubs on all of the above and offering their assistance to Club Foundation Chairs, Presidents, Presidents-Elect, and to their counter-parts, the Area Governors.  Those who care about The Rotary Foundation are a creative, supportive community.

Thanks so much to Brad Reynolds and Jim Halasz  for reaching out with questions on behalf of their clubs.  Thanks to Dennis Wool, Louis Tayon, Paul Strong, and Cynthia Gregg for their followup on their Foundation Advocate duties.

Louis Tayon

Louis Tayon Area 13 Foundation Advocate

My personal goal this month … to use some of my recognition points to ‘recognize’ some of my fellow club members for committed service to Rotary by boosting them to Paul Harris Fellow level.  Would you like to know more?  You know how to reach me.

To all of you incoming leaders and those now serving … thank you for all you do.

A Wrap Up of Last Week’s Questions

30 Monday Mar 2015

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Everything worth knowing is worth repeating!

Three primary questions this week:

1.  What are the responsibilities of the Foundation Advocates?

2.  Where can I find the 2015 -2016 MOU?

3.  Why hasn’t a Paul Harris Fellow donor in my club received his recognition form The Rotary Foundation?

Responsibilities of Foundation Advocates:

We have dealt with the first question at the District Team Training Seminar, the Presidents-Elect Seminar, we likely will do so again at the District Team Training Seminar on April 25th, on this blog and on our website.  In one basic sentence … The role of the Foundation Advocate is to coordinate with Club Foundation Chairs (CFCs)  in his or her assigned area, the District Rotary Foundation Committee (DRFC), and with the complimentary Area Governor to assist clubs in setting and recording the clubs’ Foundation giving goals, provide information on applying for district and global grants, and meeting the Foundation giving goals set by the clubs.

To accomplish those duties the Foundation Advocates must reach out and interact with the CFCs, DRFC, and with Area Governors for given areas.  This topic has been addressed before in this blog below and in the other venues mentioned.  For your convenience  here is a link to the D7600AdvocatesRoleResp-2013cdw_1 and it can be found on the Resources and documents page of this blog, on the Advocates page on http://www.rotary7600.org.

2015-2016 Memorandum of Understanding (MOU):

Here it is … 2015-16 District Grant Club MOU (1).  It and other important grant related documents are located on the Programs/Grants page on http://www.rotary7600.org and on the Foundation Resources page of the http://www.rotary7600.org.  It is also on the Resources & Documents page of this blog.

This question was prompted by a hardworking CFC because his President-Elect professed to not knowing where it was.  One issue which arose was that on http://www.rotary7600.org navigation may be a hurdle.  On the home page there is a menu on the left hand side of the page.  One scrolls down to ‘The Rotary Foundation’.  If you click on that page you get the nice page with Probs’ picture on it and do read that page.  To get to the other pages under ‘The Rotary Foundation’ what one must do instead is let the cursor hover over ‘The Rotary Foundation’.  This will bring up a menu of six pages. That is where you will find the ‘Programs/Grants’ and the ‘Foundation Resources’ pages. Move to the page you want and click.

Paul Harris Fellow Recognition Time-Frame:

This question needs follow up.  You are the local brain trust … how long does it normally take for the Paul Harris Pin and Certificate to arrive at a club? Does it come to the Club address or to the President’s address?

Waiting to hear from you.

Carol's Favorite AVI

Carol’s Favorite AVI

Clubs Will Gear Up To Apply For Grants

23 Monday Mar 2015

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Wizard Probs and Ops Chair Clenise

Wizard Probs and Ops Chair Clenise

The 63 Clubs from District 7600 were well represented at the first session of the Grants Management Seminar.  Foundation Advocates (and Club Foundation Chairs, if any of you are following) may be the  ‘go-to’ people for information as clubs begin their online application process for district or global grants.  Other clubs may be in a dither because they now understand they need to be certified as having attended a GMS in order to apply for a global grant.  Tell them not to worry.  The next session will be on April 18, 2015. This session may be attended in person at the Old Dominion Peninsula Center, 600 Butler Farm Road, Newport News, VA, from 9 a.m. to Noon.  Those preferring to attend by webinar may do so on the same date.  The cost for either option is the same … $25. Register for the GMS Second Session on the Calendar on dacdb.com.

Most of the training documents distributed at the GMS can be found on the Programs/Grants Page under The Rotary Foundation tab on http://www.7600.org.

Here are two immediate documents which may be useful for you as you interact with your Club Foundation Chairs in the next couple of weeks … 2015-16+District+Grant+Timeline and 2015-16+District+Grant+10+Things+to+Know+1.1 (1).

This week I will begin my second round of personal telephone calls to each of the Foundation Advocates to see how you are doing and learn what resources you feel you need to be an effective Advocate.  Don’t be afraid to accept my call.  I am fairly non-threatening.

Grant Management Seminar — March 21–Williamsburg Colonial Heritage Country Club

09 Monday Mar 2015

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March 21 is the date of the first District 7600 Grant Management Seminar (GMS).  You can register now on www.dacdb.com.  Log on → select ‘Calendar’→scroll down to the event→click on ‘Register Now→input your credit card info and you are set.

Each year The Rotary Foundation (TRF) requires that each club planning to apply for a John PadgettRotary Global Grant have one or more representatives involved in that grant to attend a GMS. This also applies to clubs planning to partner with other clubs on such a grant. John Padgett and SuAnne Bryant have carefully planned an informative, practical GMS, to meet TRF requirements and address practical issues.

Though not a TRF requirement for a Rotary District Grant, the GMS training applies to many required reporting and monitoring processes in District Grant administration.  It is also helpful because club representatives can share tips and suggestions about the application and reporting process as Beth Noakes was able to do at the 2014 GMS.

All clubs should consider having at least one representative at the March 21 GMS.  There will be a GMS Webinar in April, however the 2015 deadline for applying for a District Grant is May 15, so why wait.

So this is a head’s up for District 7600 Foundation Advocates and Club Foundation Chairs — be sureDebbie & Stan at GMS your clubs are aware of this opportunity.  It would be helpful for Adovcates and Club Foundation Chairs to attend as well.  Stan Wall (Area 7 Advocate)  has already registered.  Thanks, Stan

I will be there and I’ll buy a drink (after the GMS) for every Advocate who attends.

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