Tag Archives: The Rotary Foundation

Grants, grants, grants … want fries with that?

22 Tuesday Mar 2016

Posted by in Rotary 7600 Foundation News, Rotary Grants

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Actually, there were home fries served with the full English breakfast at the Grant Management Seminar (GMS) on Saturday, March 19 at the Colonial Heritage Clubhouse in Williamsburg. OK, it wasn’t a full English … there were no beans, but everything expected in a Southern breakfast was to be had.  The food was great, the room was full, and the presenters were well prepared.

Wayne Boggs and Grant CosingThe GMS met all of the requirements for a club in attendance to be eligible to apply for or participate in a global grant.  In our district only global grants require attendance at a GMS, but the application process, grant criteria, and reporting requirements are very similar for a district grant. The information imparted at the GMS  prepared the clubs in attendance for the application, execution, reporting, and close out of either type of grant.

(A little treat if you click on the link below.)

Joan Pollard, Rotary Club of Petersburg

If your club was not represented, there will be two more opportunities to learn what you need to learn to pursue a district or global grant.  On April 2 and on May 7  there will be additional GMS presentations.  Both will be at the Old Dominion University Peninsula Center, Suite 2200,  600 Butler Farm Road in Hampton 22666 and both will also be available as webinars.  The April GMS will focus on district grants.  The program will include demonstrating the district grant module and describing how to develop a district grant.  The May GMS will focus on global grants. Both are conveniently scheduled prior to the district grant application deadline of May 16.

The registrations for these seminars will be available very, very soon so watch dacdb.com and have your club representatives register soonest for one or both of these events.   More information may be obtained from DRFCC Jim Probsdorfer or from District Grants Chair SuAnne Bryant.

‘Bee’lieve that you can ‘Be A Gift to the World’

11 Monday Jan 2016

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Beelieving is seeing.  At a recent meeting of the Prince George Rotary, Past Rotary International Director, Ken Morgan, conveyed a Paul Harris Fellow Recognition

BillRobertson&KenMorgan
Bill Robertson (L) and Ken Morgan

on a personal friend, Prince George Board of Supervisor’s Chair, William (“Bill”) A. Robertson.  Ken, a member of the Rotary Club of Chapel Hill, had driven from North Carolina to convey Paul Harris Fellow status on his childhood friend and non-Rotarian, Bill. The club’s President-Elect, Percy Ashcraft, whose day job is being the Prince George County Administrator, had conspired  with club President and Director of Social Services, Shel Douglas, to convince Bill to attend the meeting.  To make the presentation even sweeter Past District Governor Chuck Arnason drove in from the Blacksburg Rotary to witness the ceremony.

Later Club Secretary, Dana Rieves, was awarded her Paul Harris Fellow because a fellow member transferred recognition points to Dana to recognize  her significant donations  to The Rotary Foundation as a new member and her donation of time and talent to the club in general.  This Paul Harris Fellow recognition was a surprise as well.

Promoting The Rotary Foundation is worthy at all meetings but consider adding some excitement and surprise around giving to The Rotary Foundation and recognizing those who do contribute time, talent, and dollars.  It just may encourage other members to ‘Be a Gift to the World.”

A little ‘beelieving’ can go a long way.      pi5preeiB

“Beeing A Gift To The World”

28 Monday Dec 2015

Posted by in Rotary 7600 Foundation News, Uncategorized

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from the desk of Jim Probsdorfer, District Rotary Foundation Committee Chair …

I extend my deepest thanks to the 64 Club Foundation Chairs (CFCs) for their efforts to encourage members to give generously to The Rotary Foundation (TRF) and for club participation in district and global grants.

CFCs are in the forefront is answering questions about the ever changing world of our Rotary philanthropic arm, engaging with club goal setting, keeping TRF present in the weekly club activities, and in celebrating our successes as we strive to ‘Be a Gift to the World.’

cropped-charles-moncure.jpg

Anne Matthews, Charles Moncure, Jim Probsdorfer, and DG Gary Chenault.

The role of the Club Foundation Chair is so important that this year the District created and awarded the first annual James Pierce Foundation Leadership Award to recognize a dedicated, successful Club Foundation Chair.  The inaugural award was to Charles Moncure of the Innsbrook Club, who not only performed in a superior manner as the Club’s Foundation Chair, he subsequently served successfully as a Foundation Advocate.

It is a dynamic role … inputting data, downloading, anaylzing, and using timely club reports, and just navigating the changing role of the Club Foundation Chair who is now in what are termed ‘assigned positions.’ These are the designated club leaders who have access to input data and retrieve management reports on the status of the cub.

The harder part may be taking the data and using it to help individual members relate to The Rotary Foundation in a personal, committed way.

The challenges facing the CFCs are many and sensitive, but without their efforts serving as champions for The Rotary Foundation, Rotary’s ability to make meaningful impact on the world would be diminished.  So …

Thank you, Club Foundation Chairs.  You are gifts to the world.

Probs

 

Charles Moncure Award Recipient

23 Monday Nov 2015

Posted by in Rotary 7600 Foundation News, Uncategorized

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James Pierce Foundation Leadership Award:

Past Governor Randy Lickey looked on, smiling, as Charles Moncure of the Innsbrook Rotary made his way to the podium to accept an award.  The event was the District 7600 Foundation Awards Banquet on November 12, 2015, and the award being bestowed upon Charles was the first annual James Pierce Rotary Foundation Leadership Award.  Charles had not even known that it existed, that he had been nominated, or that he would be the first recipient.  He had been prevailed upon to attend the awards banquet to help his club celebrate being one of the top three giving clubs in District 7600 in the 2014-15 Rotary year.

The Pierce Foundation Leadership Award was created in honor of Past District Governor and Past District Rotary Foundation Chair James “Jim” Pierce, the beloved district leader who passed away on December 5, 2014.  The purpose of the award is to annually recognize a Club Foundation Chair who excels in leading his or her club into increased engagement with The Rotary Foundation.  By every measure Charles had exceeded all expectations in terms of member giving, club giving, participation in grants, both district and global, and had shared his skills when he subsequently served as an Area Foundation Advocate.

When asked as to what he ascribed such achievement he politely, but resolutely, credited his club members.  All he did, according to Charles, was point out the cost effective management of The Rotary Foundation meaning that money given to the Foundation is used in largest measure to do good works.  Knowing that donations made to the Foundation actually went for the causes to which Rotary and the Foundation were committed went a long way in helping the Innsbrook Rotarians understand how valuable their contributions really were.  After that, according to Charles, he just helped the members find their charitable passions.

Charles Moncure Headshot

Charles Moncure

And why was PDG Randy, now a proud North Carolina Rotarian, smiling?  Randy was Charles’ Rotary sponsor and was interviewed subsequent to the presentation of the award.  In PDG Randy’s words … “I was extremely pleased to be present to see Charles receive the inaugural District 7600 Pierce Foundation Leadership Award.  I cannot imagine anyone more befitting of this award.  Charles shares the great passion that PDG Jim Pierce did for our Rotary Foundation.  Charles’ leadership within Rotary and the Innsbrook Club is not limited to our Foundation, but there is no question that his leadership and enthusiasm have been a driving force in building tremendous support for our Foundation within the Innsbrook Club, as well as in other surrounding Clubs with which he worked as a Foundation Advocate. Charles sets a great standard for all future recipients of this outstanding award.”

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As the District 7600 Rotary Foundation Chair, 2013-2016, I am thankful for the Rotary service of PDG Jim Pierce, PDG Randy Lickey, Charles Moncure, and the almost 3000 district Rotarians who support The Rotary Foundation in ‘doing good in the world.’

Happy Thanksgiving

Jim Probsdorfer

Header photo courtesy of Bill Billings.  From left Anne Matthews, Charels Moncure, Jim “Probs” Probsdorfer, and District Governor Gary Chenault.

November, Rotary Foundation Month!

02 Monday Nov 2015

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Dining, live music, and awards!

prouddonorJoin in The Rotary Foundation celebration on November 12.  The District Foundation Awards Banquet will be held that evening at the Colonial Heritage Country Club in Williamsburg.  Come connect with almost 200 Rotarians from the district as over 100 awards are presented.  There will be a Cash Bar Reception beginning as early as 5:45 and the dinner seating will be at 6:45 p.m.  The food will include a number of entree and sides selections as well as desserts, coffee and tea.  Diners will enjoy live music and bottles of wine may be purchased at the cash bar to enliven the dinner conversations at the tables.  Though there are a number of awards to be bestowed, the evening will have a conveniently early adjournment.  Please register NOW at dacdb.com.  Bring a spouse and one or more of your new members.

Club Foundation Presentations in November:

Foundation Advocates and Club Foundation Chairs be prepared to provide club programs on The Rotary Foundation during the month of November.  This Blog might be a useful archive, plus the convenient Power Point presentation prepared by Jim Probsdorfer is available on this site’s Resources and Documents Page.  Slide 20 can be tailored for the specific club.  You might also consider printing one or more of Ken Hodge’s Giving Awareness articles to distribute to the club members (also available on this site).  All Advocates and Club Foundation Chairs should have access to club Foundation reports, but if you need assistance, don’t hesitate to contact Carol Woodward, 804-691-8486 or woodwardcd@aol.com.

Shout Outs:

To Foundation Advocate Carl Duffey (James River) for his advice on presenting EREY

To Foundation Advocate Jan Rowley for successfully sorting out that delegation issue in Area 6

To Lawrenceville President Della Wood, Club Foundation Chair Katharine Samford, and Advocate Adviser Cindy Pecht for their warm welcome on October 29th

Advocates’ Access to Area Club Reports & Goals

10 Monday Aug 2015

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Jim Probsdorfer

Jim Probsdorfer

Greetings on this great Monday morning to all of you who subscribe to and read this blog.  The blog began by Advocates Chair Carol Woodward as an experiment in providing important District Rotary Foundation priorities in an informal, accessible, and timely way, without overloading folks with endless emails and phone calls.  We still do some of the latter, but we have cut down significantly on the frequency and length of those emails and phone calls.  The blog, open to all, provides a great archive of time sensitive tasks , and has a ‘Resources & Documents’ page of useful tools and references.  I hope you will encourage others to join.

Three important updates for you:

  1. This week the District 7600 Area Governors will be using the RI developed Delegation Tool to delegate their level of access to their area clubs to their counterpart Foundation Advocates. Both will be able to see the goals, goals progress, and club reports for the clubs in their areas. By Friday, August 14, if you are a Foundation Advocate and do not have such access, please report to Carol Woodward and she will get on it.
  2. I have updated the 2015 Club Foundation Presentation Program Slides for Foundation Advocates to use in an early club visit to brief their clubs on The Rotary Foundation and on the District 7600 goals. Slide 20 allows the presenter to insert club specific information.  Click above or log on to the blog site https://7600advocates.wordpress.com. Click on the ‘Resources & Documents’ page above the title.  You will see the Foundation Slides listed among the other documents and references available.
  3. You will also see TRF_52_Week_Message. This provides short weekly messages which we encourage Club Rotary Foundation Chairs to present to his or her club, one each week, to keep TRF before club members as an important component of ‘doing good in the world.’  It may be updated soon by The Rotary Foundation.  We will let you know when that update arrives.

Thank you

Finally, a thank you for supporting and advocating for The Rotary Foundation.  Let me know how we can make it easier for you to promote OUR Foundation. —- Probs

When in the course of human events … Happy 4th of July!

29 Monday Jun 2015

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Have a safe and colorful 4th of July

Today, no exhortations to get those donations in.  No urging to input those Foundation giving goals.  You are great Rotarians and you are doing what you can to help the clubs, the district and The Rotary Foundation to meet our goals.

Today, a big, big thank you for the time, energy, and personal commitment on your part to do good in the world. Thank a veteran and raise a glass to the USA.

Squirrels Fireworkds

Squirrels Fireworks

Clubs Will Gear Up To Apply For Grants

23 Monday Mar 2015

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Wizard Probs and Ops Chair Clenise

Wizard Probs and Ops Chair Clenise

The 63 Clubs from District 7600 were well represented at the first session of the Grants Management Seminar.  Foundation Advocates (and Club Foundation Chairs, if any of you are following) may be the  ‘go-to’ people for information as clubs begin their online application process for district or global grants.  Other clubs may be in a dither because they now understand they need to be certified as having attended a GMS in order to apply for a global grant.  Tell them not to worry.  The next session will be on April 18, 2015. This session may be attended in person at the Old Dominion Peninsula Center, 600 Butler Farm Road, Newport News, VA, from 9 a.m. to Noon.  Those preferring to attend by webinar may do so on the same date.  The cost for either option is the same … $25. Register for the GMS Second Session on the Calendar on dacdb.com.

Most of the training documents distributed at the GMS can be found on the Programs/Grants Page under The Rotary Foundation tab on http://www.7600.org.

Here are two immediate documents which may be useful for you as you interact with your Club Foundation Chairs in the next couple of weeks … 2015-16+District+Grant+Timeline and 2015-16+District+Grant+10+Things+to+Know+1.1 (1).

This week I will begin my second round of personal telephone calls to each of the Foundation Advocates to see how you are doing and learn what resources you feel you need to be an effective Advocate.  Don’t be afraid to accept my call.  I am fairly non-threatening.

Foundation Advocates Now Have Access to Club Giving Reports and Member Information!

16 Monday Mar 2015

Posted by in Foundation Reports, Rotary 7600 Foundation News

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Access to Area Club Giving Reports at http://www.rotary.org :

Foundation Advocates will have access to Foundation giving reports for the clubs in their respective areas until June 30, 2015. 7600 Advocates were added last week to a pilot project to determine the efficacy of extending such access to certain additional District leaders.  Not every District has Advocates or similar roles. Log on as usual to http://www.rotary.org and go to My Rotary to access reports. What happens after June 30. We must wait and see.

Access to Area Club and Club Member Information on http://www.dacdb.com :

All 7600 Advocates have Level 5 access to Club and Club Member information for the clubs in their respective areas.  When you log on to dacdb.com (using your Rotary email address and your Rotary member ID number without the 0) you will see your name in the upper right hand corner.  There should (5) following your name.  If not, please contact me.  This access allows you to determine contact information for members in your clubs and to identify key leaders such as Club Foundation Chairs.  This is permanent as long as you are an Area Foundation Advocate.

Other News:

There is still time to register for the Grants Management Seminar (GMS) which will be held at Colonial Heritage Country Club in Williamsburg.  Register on the Calendar at http://www.dacdb.com.  Attendance is required for clubs planning to participate in a global grant.  This GMS will also have significant information and how-to with regard to the on-line application process for all grants, monitoring, reporting, record keeping and so on.

Upcoming Priority Tasks …

  • reach out to your clubs (Club Foundation Chairs) if you haven’t already
  • review the status of clubs’ to-date giving figures with each club
  • assist current/incoming Club Foundation Chairs on setting and entering Club Foundation Goals
  • put the District Training Assembly on your own calendars for April 25th and encourage your Club Foundation Chairs to do likewise
  • ‘Follow’ 7600advocates.wordpress.com and encourage your Club Foundation Chairs to do so.  Will make life a lot easier for you :))

Weekly Shoutout:

  • Louis Tayon, Advocate Area 13, for contributing to his bio for publication in Features

    Louis Tayon

    Louis Tayon

  • Charles Moncure, Advocate 2, for sage advice and info on accessing Club Foundation Report
  • Paul Strong, Advocate Area 16, for his very pertinent questions about access to Club Foundation Reports
  • Dennis Wool, Advocate Area 11, for his assistance with arrangements for the GMS and his instructions on how to build grow-boxes at much less cost than ordering from Garnders.com
  • Carl Duffey, Advocate Area 5) for reaching out about Benefactor Donor Forms
  • to Incoming Area Governor for Area 2, Bonnie Field, for her leg work and recommendations as to the incoming Area 2 Advocate (to be announced later)
  • And to Area Governor for Area 11, Frank Ferrante, for always responding to my requests for help.  Hope you are continuing your return to good health.

I’ll see you on the flip side …

woodwardcd@aol.com 804-691-8486

woodwardcd@aol.com
804-691-8486

 

 

 

 

 

 

 

Presidents-Elect Attend PETS Training — How do we Advocates Help our Foundation Chairs

23 Monday Feb 2015

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This Week we have a communication from our fearless District Foundation 100_0497Committee Chair, Jim “Probs” Probsdorfer.

“Greetings to the Advocates Resources Committee and to you hardworking Advocates. Historic Triange Equine Assisted Therapies

The Presidents-Elect (PEs) from District 7600 are attending the Multi-District Presidents-Elect Training  Seminar (PETS) this weekend, February 26 – 28, in Reston, Virginia. You, as club leaders, know that this is the required and most formal of the training experiences for PEs.

 These PEs as Club Presidents will need knowledgeable Club Foundation Chairs (CFCs) to help their clubs be successful and to share in some of the critical leadership tasks. Clubs need noteworthy community and global projects, and strong publicity about those projects to help them attract and retain members.

District and Global Grants are important sources of funds and  expertise for club projects. Generous giving to The Rotary Foundation by club members is the means by which grant funds are available to districts and their clubs for some of their projects.

Grants/projects → Publicity → Members → TRF Giving → DDF $   →  Grants/Projects  

As Foundation Advocates you are the ‘go-to’ persons for your CFCs. In Rotary Year 2013-2014, with your help, District 7600 broke both total and per capita giving records. If we continue this trajectory the district will have vibrant and growing clubs.

Thank you for all you have done in the past for the District and The Rotary Foundation. Thank you for your continuing commitment to The Rotary Foundation.

As the PEs return from PETS they and their CFCs may have many questions for you. Be assured none of us have to know it all. We are all in this learning boat together.

Here are a few suggestions for the next 120 days of transition …

  • Ask the current CFCs for updated giving figures/reports and offer assistance to meet 2014-2015 Foundation Goals
  • Determine who the incoming CFCs will be and offer to help them help their PEs set their 2015-2016 Foundation Goals. Those goals need to be entered in My Rotary/Rotary Club Central
  • Take steps you deem helpful to have names of incoming CFC entered into Rotary Club Central even if that person currently holds that position
  • Reach out to your predecessor for information if you are a new or incoming Advocate
  • Reach out to your Area Governor. Have a beer and compare notes.

Don’t hesitate to reach out to Carol, Cindy, Bruce, me, or any of the 20 or so folks on the District Rotary Foundation Committee to ask for help or to make suggestions. We are all on the same team … those doing good in the world.” —

Probs

Pensive Carol

Carol

Just a thought or two from me … due to our work with the District Rotary Foundation Committee, and perhaps as having served as Club Foundation Chairs, we are building, collectively, amazing knowledge about The Rotary Foundation. We are special.

Have a great week — Carol (woodwardcd@aol.com)

The DTTS Rotary Foundation Glow Defies the Octavia Storm

16 Monday Feb 2015

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Oyster Point Donates to TRF

Oyster Point Donates to TRF

The glow from the District Team Training Seminar (DTTS) is still warming me even though we are awaiting inches and inches of snow tonight.  Thank you, Octavia!

 In this week’s message I’d like to:

  • provide some insights from the discussions and information from DTTS
  • describe our Advocates’ communication plan
  • ask for some feedback from you as you delve deeper into your Advocate’s role

DTTS:

The Advocates met separately for an hour and then had a joint session to discuss how to analyze club reports and how to work together.

The top challenges raised by the Area Advocates and the AGs were scheduling visits with area clubs, receptivity or not of clubs to visits from the Advocates, and the obtaining of club giving reports by Advocates.

Advocates, in particular, wanted more information on how to use recognition points. The Advocates and the AGs wanted more information shared by district on grant applications submitted by clubs, as well as grants awarded.

Suggestions for working with the clubs included doing more in one-on-one meetings or calls with the Advocates and AG counterparts in the clubs rather than just relying on club visits, sending handwritten thank you notes from time to time, and communicating how important it is for the clubs to get their information into Rotary Club Central.

Jim Probsdorfer presented many documents. Shared here are two of them.

DRFC Awareness Campaign 2015 would probably be better titled ‘The 2015 – 16 Rotary Year At A Glance’. This one-pager, which was also shared with the AGs in the joint meeting, provides a quick look the priorities for each month of the Rotary year. Columns 4, 5, and 6 are of particular interest to Advocates.

2014-15 DTTS Probs Top 5 (1) is a reminder that our work for the current Rotary year is still ongoing. With your help we set Rotary giving records for the district last year and clubs were awarded over $120,000 in district grants in the 2013 –14 year. We can do it again in 2014 – 15.

Advocates Communication Plan:

  • Weekly updates on the Advocates’ page on rotary7600.org
  • similar post on 7600advocates.wordpress.com ‘Follow’ to get notice of updates
  • loading useful/frequently used documents on Resource pages of both sites
  • reaching out in a respectful way via email, phone calls and personal visits
  • occasional Survey Monkey requests for specific information
  • Features, the District Foundation Newsletter, published mid-month
  • ‘Rotary D7600 Foundation Committee’ page on Facebook.

A request for feedback:

  • would a monthly Advocates’ Conference Call be helpful to you?
  • would a frequently asked questions (faq) page on 7600advocates be helpful?
  • What can Bruce, Cindy, and I do – right now – to help?

 

Finally … Thanks to Jaime, Paul, Dennis, Jan, Stan, Jeff, Bruce, Lou, and Cindy for your warm communications this past week or so.

 

 

 

 

Five Questions from Rotary 7600 Foundation Land …

02 Monday Feb 2015

Posted by in Foundation Reports, Rotary 7600 Foundation News

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Happy February District 7600 Foundation Advocates and Club Foundation Chairs!

In my virtual travels through District Foundation Land I have encountered many questions from Advocates, incoming Advocates, and from others. Sticking to the Carol’s Rule of 5, I will address s five of those questions here.

  1. Who has access to Club Foundation Reports? Advocates do not have direct access to Club Foundation Reports through Rotary Club Central on rotary.org. To view any of the three reports from the clubs in an Advocates area, the Advocate must rely on one of three sources …
    1. District Foundation Committee Chair (Jim Probsdorfer), or the Development/Giving Chair (Ken Hodge). The Annual Giving Chair (Randy Cash) should have access, but apparently that hasn’t been closed on yet.
    2. The corresponding Area Governor (AG) for the Advocate’s Area. Good idea to develop a relationship with the AG to increase receiving those 3 club reports for each club.
    3. The Club Foundation Chair from each club in an Advocate’s area. This is another good reason to establish a relationship with an Advocate’s Club Foundation Chairs, another source for receiving those three reports. Some Club Foundation Chairs have reported not having access to club reports. When this occurs it means that the club President or Secretary must input the Club Foundation Chair’s name into the ‘current officers and/or incoming officers’ area of club administration.
  2. What are the three reports discussed above and how do I interpret them … how does the Club Foundation Chair use and interpret them? The three reports are the Monthly Contribution Report (MCR) , the Club Recognition Summary (CRS) , and the Every Rotarian Every Year (EREY) Report . There is a guide for downloading and using each on the Foundation Resources page under Rotary Foundation on rotary7600.org. For your convenience they are listed here.
    1. Monthly Contribution Report
    2. Every Rotarian Every Year Report
    3. Club Recognition Summary
    4. Accessing Club Reports (Share with your Club Foundation Chairs)
  3. I am a new Advocate or will be an Advocate beginning in July 2015, where do I start? I suggest you check in with the prior Advocate and get the lay of the land from that person. Give a call to the Club Foundation Chairs for the Clubs in your area and offer to buy them a cup of coffee or a glass of wine. In other words … begin the conversation. Reach out to Carol Woodward, Bruce Settle, Cindy Pecht, Jim Probsdorfer, or anyone you feel comfortable chatting with to get a tailored response to your questions. Check out some of the documents on the rotary7600 Rotary Foundation Resources page or similar documents on the Resources page of www.7600Adovcates.wordpress.com. Reading is a great way to start. Two starting documents are the Advocate Roles and Responsibilities and The TRF Guide for Zones 33 & 34.
  4. Are there Publications we can put into the hands of our Club Foundation Chairs? The answer is yes and are available from shop.rotary.com. However, these are limited in quantity per order, often take an inordinate amount of time to arrive, and are often dated. Another source of printed materials are the actual PDFs of these publications which any Rotarian can download.
  5. As an Advocate am I required to make club visits? The short answer is no, however, building a relationship with your Club Foundation Chairs is a gateway to success and mutual information sharing. The basic role of the Advocates and the District Rotary Foundation Committee is to assist the clubs in setting and meeting their Foundation Giving goals and applying for and completing grant projects. Building relationships is key to that role. In fact, all of Rotary has been built on relationship building from day one.

This is enough for this message, but don’t hesitate to reach out to me at any time. I want to be your best friend in your role as an Advocate ( and by extension … Club Foundation Chair). This is because I love Rotary and I love The Rotary Foundation.